Job Description
Job ID
12325
Location
Case Main Campus
Full/Part Time
Full-Time
Regular/Temporary
Regular
Job Description
POSITION OBJECTIVE
Working under general direction, provide administrative support to department. Perform a variety of clerical duties and typing assignments requiring speed and accuracy. Process and file confidential documents. Assignments may be long term and require the individual to rely on their own resources in task accomplishment.
ESSENTIAL FUNCTIONS
Act as a resource departmental gatekeeper for outside departments with regards to meter calibration, training, isotope ordering and approval, inventories, etc. Maintain records and perform general data analysis. (40%)
Coordinate isotope ordering and approval. Obtain and provide radiation data for current and past employees. Approve and authorize external shipments for non-regulated radiation packages. Track and oversee the facilitation of New Isotope Use Applications. (20%)
Schedule meetings and provide an agenda for the Radiation Safety Committee Members. Coordinate Audits of the Radiation Safety Committee. Compose minutes for Radiation Safety Committee meetings. (10%)
Order supplies for office, service for office equipment, and food and other needs for committee meetings. Maintain cooperative relations between departments and sales representatives. (10%)
Initiate and follow up on routine correspondence. Prepare travel expense forms for reimbursement. Proofread and edit correspondence, reports, records, etc. as necessary. Follow up with plant services regarding pest control. (10%)
Oversee general operations of clerical staff and student employees, authorize, and approve timecards; may assist in training of junior level clerical hires with office procedures. (9%)
NONESSENTIAL FUNCTIONS
Perform other duties as assigned. (1%)
CONTACTS
Department: Daily contact with co-workers regarding tasks.
University: Regular contact with university faculty and staff to advise and explain new Authorized User Packets could be up to several times per day. Contact university personnel regarding department programs (telephone, fax, or email) when information is required. Contact with laboratory technicians consist of exchanging information on training programs along with general questions regarding work practices of the Radiation Safety programs. Daily contact with Procurement to advise, confer, and approve radioactive materials purchase requisitions.
External: Daily contact to evaluate and administer discretion when dealing with Emergency Response questions. Contact with representative regarding breakdown of office equipment when in need of repairs. Occasional contact with vendors to provide with updated list of isotope users. (upon request usually every six months).
Students: Contact may involve some oversight of student employees.
SUPERVISORY RESPONSIBILITY
This position has no direct supervision of staff employees. May direct the work of students or temporary employees.
QUALIFICATIONS
Experience: 2 to 3 years of related secretarial experience required.
Education: High school education required.
REQUIRED SKILLS
Excellent communication skills: Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively.
Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making.
Ability to operate copy and fax machines to perform calculations and produce documents.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and customers face to face.
WORKING CONDITIONS
General office environment. The employee will perform repetitive motion using a computer mouse and keyboard to type.
Diversity Statement
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Reasonable Accommodations
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
Case Western Reserve University strives to maintain a diverse and inclusive work environment. All applicants are protected under Federal law from discrimination based on race, color, religion, sex, national origin, disability, age and genetics.
