Job Description
About FlightSafety International
FlightSafety International is the world's premier professional aviation training company and supplier of flight simulators, visual systems and displays to commercial, government and military organizations. The company provides training for pilots, technicians and other aviation professionals from 167 countries and independent territories. FlightSafety operates the world's largest fleet of advanced full-flight simulators and award-winning maintenance training at Learning Centers and training locations in the United States, Canada, France and the United Kingdom.
Purpose of Position
We are seeking a highly skilled and professional Executive Administrative Assistant to provide administrative support to our Executive Team. The Executive Administrative Assistant must be confident and a team player who enjoys working within an environment that is collaborative, results-driven and community oriented. The Executive Administrative Assistant is responsible for managing a wide range of responsibilities. This role requires exceptional communication skills, organizational skills, strong attention to detail, and the ability to handle sensitive and confidential information with the utmost discretion.
Tasks and Responsibilities
Works closely and effectively with the Executive Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Effectively communicate, manage, and anticipate the executive's needs and business priorities.
Ensure the executive is prepared for upcoming appointments by gathering materials necessary for each meeting.
Manage an extremely active calendar; schedule appointments and coordinate meetings for executives.
Screen incoming calls, emails, and correspondence; prioritize and respond as necessary.
Prepare correspondence, compile reports, create and modify presentations and spreadsheets.
Maintain confidential department records and files.
Plans, coordinates, and ensures the schedules are followed and respected.
Handle sensitive and confidential information with the highest level of discretion.
Organize and arrange all travel itineraries and accommodations for the executive's business travels.
Prepare and complete invoices and expense reports.
Maintain and manage confidential and time sensitive material and matters.
Work with the other Executive Administrative Assistants to provide whatever assistance needed.
Minimum Education
Bachelor's Degree preferred
Minimum Experience
Minimum of 6-7 years administrative support experience supporting C-Level Executives.
High level of comfort and professionalism with assisting executives.
Proven ability to effectively interact with employees at all levels within the organization.
Proactive approach with ability to anticipate and prioritize.
High degree of initiative demonstrating self-motivation and ability to work independently.
Excellent verbal, written, typing, grammar, and communication skills.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
Excellent attention to detail.
Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, and external partners.
Demonstrate proactive approach to problem-solving with strong decision-making capability.
Demonstrate the ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward thinker, who actively seeks opportunities and proposes solutions.
Skilled in Microsoft Office (Word, EXCEL, PowerPoint, Outlook), and Concur
Knowledge, Skills, Abilities
Knowledge of principles and processes for providing excellent customer serviceProficient in all MS Office applications including Word, Excel, PowerPoint and Outlook.
Excellent interpersonal and written communication skills to support effective cross-functional collaboration and relationship building.
Service orientation skills: actively looks for ways to help people.
Critical thinking skills: using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to prioritize tasks in fast-paced environment.
Proactive approach to problem-solving with strong decision-making capabilities.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee may be required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.The noise level in the work environment is usually moderate.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
FlightSafety is an Equal Opportunity Employer/Vet/Disabled.
