Job Description
Subcontracts/Procurement Specialist
NASA Glenn Research Center
Cleveland, Ohio
Summary
This position is responsible for the administration of contracts, subcontracts, and procurement. Performs a variety of complex tasks and advises internal departments regarding contractual requirements. Position prepares a variety of contract documentation, tracking, and performs contract closeouts.
Subcontract Responsibilities
This position includes the following. Other duties may be assigned.
Works with Contract Director to ensure contract compliance, reviews terms and conditions, and ensures compliance throughout the subcontract lifecycle.
Administers subcontract activities for the purchases of equipment, materials, products, or services.
Negotiates contract with subcontractor.
Reviews and maintains records for subcontractor performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy.
Prepares and reviews proposals from subcontractors for conformity to contract requirements and determines acceptable bids.
Develops and edits subcontracts.
Advises internal departments of contractual rights and obligations to fulfill contract requirements.
Reviews subcontracts for conformity to Prime contracts
Requests amendments to or extensions of subcontracts directed by Contracts Director.
Maintains
Reviews all correspondence concerning subcontractors and responds as necessary.
Responds as necessary to customer, prime, and subcontractors to ensure the smooth working of the subcontract process.
May provide direction to junior level
Procurement Responsibilities
Procures quality goods or services at an acceptable price that meets an organization's needs, and assures those needs are met in a timely manner.
Develops positive relationships with vendors and suppliers, reviews costs, negotiates to get the lowest possible prices, resolves price disputes, and recommends where and how much material and supplies to buy.
Monitors and administrates activities involved in the procurement of goods and services.
Works with vendors to ensure that products are delivered according to schedule and that purchasing terms and conditions are clear and agreed upon.
Stores and retrieves purchase orders, proof of purchase, proof of delivery, pricing quotes, receipts and other necessary documents.
Coordinates the process of purchasing a good or service efficiently.
Scans, copies and prints purchase orders, invoices and other related documents.
Communicates with vendors to obtain quotes of services or goods.
Maintains knowledge of relevant software used to order and track goods and services.
Researches and identifies new vendors or contractors based on needs of organization, team, program or initiatives.
Collaborates with and supports other business functions such as scheduling, contracts, financial analysis, financial reporting, and accounting.
May perform other administrative tasks as assigned.
Supervisory Responsibilities
This position has no supervision responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
Initiative - Asks for and offers help when needed.
Judgement - Exhibits sound and accurate judgment.
Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
Communications - Selects and uses appropriate communication methods.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree from accredited university preferred and a minimum of six (6) to ten (10) years government contracting, operations, program management, or industry experience.
Language Skills
Ability to read, analyze, and interpret government contracts, federal clauses, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.
Computer Skills
To perform this job successfully, an individual should have knowledge of Contract Management systems; Database software; Project Management software; Microsoft Office Word, Excel, Outlook, and PowerPoint. Experience with Deltek software a plus.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 10 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Position Type/Expected Hours of Work
This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Travel
This position may be required to travel up to 5% of the time. (This may include air travel)
Clearance
This position does not require a security
HX5 offers a competitive salary and benefits package to include:
Medical/Dental/Vision Insurance
401(k) plan with Company Match
Paid Holidays
Paid Time Off
Life Insurance
Tuition Reimbursement
Identity Protection
Medical and Dependent Care Flexible Spending Accounts
Commuter/Transit Spending Accounts
Group Legal Coverage Options
Pet Insurance
EEO Statement:
HX5, LLC is a Drug Free Workplace Employer.
ACCESSIBILITY NOTICE:
If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.
HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
