GENERAL JOB DESCRIPTION
At TTH, our administrative team is the team who keeps the office running smoothly. Our administrative assistant will help maintain the flow of documentation, requests, and organization throughout the office. We are seeking an individual with a strong attention to detail, enjoys reconciling, has a desire to learn more about the billing process, and wants to join a company with a great culture!
RESPONSIBILITIES
1. Maintain and use office equipment, such as phones, copiers, computers, etc.
2. Answering telephone calls and emails from customers and clients and directing them to relevant staff
3. Field Accounts Receivable and Accounts Payable inquires
4. Enter customer invoices and vendor bills
5. Welcome visitors to our facility while following proper security protocols for non-visitors
6. Work with the Company’s software programs (i.e., Jobboss, QuickBooks, Microsoft Office, Paylocity, etc.)
7. Communicate effectively with all departments
8. Organize, file and maintain proper document retention for paperwork related to customers, vendors, etc.
QUALIFICATIONS
- High School Graduate or GED
- Associate or bachelor’s degree is preferred but not required
- Major or minor in Accounting, Business Administration, Communication, or Finance is preferred
OTHER REQUIREMENTS
- Ability to perform tasks in a seated position for extended periods
- Ability to keyboard for extended periods
- Excellent communication, interpersonal, conflict resolution, and organizational skills
- Ability to prioritize tasks
- Proficient with Microsoft Office Suite or related software
- Team oriented with strong leadership skills required
- Ability to work in a fast-paced environment and manage time efficiently
KEY PERFORMANCE INDICATORS (KPIs)
Key performance indicators, or KPIs, are a set of quantifiable measurements used to gauge overall long-term performance of a company, department, or position. KPIs specifically help determine achievements as they compare performance to a set of targets, objective, or goals. The following KPIs apply to the position and/or department applicable to this job description:
A/P Days Outstanding | |
A/R Days Outstanding | |
Customer Survey Results | |
# of Invoices Entered / Month | |
# of Bills Entered / Month | |
BENEFITS
SAS/TTH offers the following benefits:
- 401(k) matching
- Health insurance and HSA
- Voluntary life insurance
- Dental and vision insurance
- ST/LT disability
- Paid time off and holidays
- Critical illness
- Accidental death
ITAR REQUIREMENTS
Sea Air Space Machining & Molding/The Technology House (SAS/TTH) has a responsibility to comply with all applicable requirements set forth by International Traffic Arms Regulations, or ITAR (22 CFR 120-130). As such, this position may have access to ITAR controlled information, and the candidate must meet eligibility requirements to work in the United States.
VISION, MISSION & VALUES
The Purpose of TTH/SAS is to create superior value to our customers by utilizing advanced technology to keep our customers at the forefront of their field.
Our Vision is to be a customer-centric, premier contract manufacturer by merging cutting-edge additive technology and traditional manufacturing to deliver quality products faster than ever before.
Our Mission is to invest in new technologies and empower our people to continuously improve our processes to meet or exceed our customers’ expectations in quality and service.
We strive to meet these while following our core Values: Teamwork, Quality, Innovative Technology, and Accountability.
