Data Monitor Systems, Inc. (DMS) is a customer service leader by providing quality control, customer-first strategies, clear communication, commitment to problem-solving and follow through by taking our commitment to excellence seriously.  DMS’ foundation is on simple business principles of quality work and proactive customer service directed toward value-added support systems.

JOB TITLE:   Wright Patterson:  Base Supply – EAE General Clerk IV

FLSA STATUS:  NON-EXEMPT

EMPLOYMENT STATUS: Full-time Regular  

PRIMARY LOCATION: Wright Patterson AFB

POSITION SUMMARY

This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence.  Selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.  Typical duties include:  assisting in a variety of administrative matters; maintaining a wide variety of financial or other records; verifying statistical reports for accuracy and completeness; and handling and adjusting complaints.  This worker may also direct lower level clerks, which may include supervisory responsibility over lower level clerks.

This position requires worker to use a thorough knowledge of an office’ work and routine to:  (1) choose among widely varying methods and procedures to process complex transactions; and (2) select or devise steps necessary to complete assignments.

REASONABLE ACCOMMODATION STATEMENT

To accomplish this job successfully, an individual must be able to perform, with our without reasonable accommodation, each essential function satisfactorily.  Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTION STATEMENTS

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Answer telephones, direct calls, and take messages.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Prepares documentation for input/output remote terminal for AFEMS.
• Duty requirement includes but not restricted to the following, manages all equipment items maintained on authorized in-use details (EAID), serves as the Base Equipment Review Authority (ERAA), reviews allowances for adequacy, and input allowance change requests online into AFEMS (C001).
• Ensure equipment authorizations are maintained within current allowances; process all incoming AF Form 601 equipment actions requests.
• Maintain a control register and suspense file for all AF Form 601 actions.
• Prepares allowance and authorization change requests, review allowance change e-mail notices.
• Evaluate allowance change request and maintain the Out-of-Balance listing (Q10).
• Conducts organizational visits to ensure equipment custodians are adequately performing their accountability responsibilities.
• Provide the responsible officer’s group and wing commanders with written status reports.
• Process Special Purpose Recoverable Authorized Maintenance (SPRAM) assets
• Make SPRAM custodian files.
• Maintain accuracy of the Master CA/CRL jacket file for each account with the mandatory items from checklist.
• Process all Equipment Authorization Inventory Data (EAID) In-Use Identity Change (FER) requests.
• Process appropriate equipment transactions for deployments.
• Special Purpose Recoverable Authorized Maintenance (SPRAM) assets.
• Validate, forward, and manage Table of Allowance Change Requests (TACRs) and assist custodians to submit TACR requests to the regionalized function for processing AFEMS.
• Perform semi-annual Communications Security/Controlled Cryptographic Item (COMSEC/CCI) reconciliation.
• Perform annual Small Arms/Light Weight (SA/LW) Weapons reconciliation IAW regulations.
• Transfer accountability of deployed assets to the deploying custodian and place the appropriate documentation in the custodian file.
• Compute, record, and proofread data and other information, such as records or reports.
• Complete work schedules, manage calendars, and arrange appointments.
• Review files, records, and other documents to obtain information to respond to requests.
• Inventory and order materials, supplies, and services.
• Process and prepare documents, such as business or government forms.
• Monitor and direct the work of lower-level clerks.
• Train other staff members to perform work activities.

POSITION QUALIFICATIONS

Competency Statements

• Friendly – ability to exhibit a cheerful demeanor toward others.
• Communication, Written – ability to communicate in writing clearly and concisely.
• Customer Oriented – ability to take care of the customers’ needs while following company procedures.
• Communication, Oral – ability to communicate effectively with others using the spoken word.
• Reliability – the trait of being dependable and trustworthy.
• Relationship Building – ability to effectively build relationships with customers and co-workers.
• Organized – possessing the trait of being organized or following a systematic method of performing a task.
• Honesty/Integrity – ability to be truthful and be seen as credible in the workplace.
• Ethical – ability to demonstrate conduct conforming to a set of values and accepted standards.
• Detail Oriented – ability to pay attention to the minute details of a project or task.
• Accuracy – ability to perform work accurately and thoroughly.
• Accountability – ability to accept responsibility and account for one’s actions.

Skills and Abilities

Education:  High School Graduate or General Education Degree (GED) required                           

Experience: Two (2) years’ working in Air Force Base Supply Equipment Accountability.  Proficient in use of AFEMS in support of the customer.

Computer Skills: Basic computer skills

Certifications & NONE

  Licenses 

Other Requirements: Other additional duties as assigned by Management.

PHYSICAL DEMANDS

N (Not Applicable): Activity is not applicable to this position

O (Occasionally): Position requires this activity up to 33% of the time (0 - 2.5+ hours/day)

F (Frequently): Position requires this activity up to 33%-66% of the time (2.5 – 5.5+ hours/day)

C (Constantly): Position requires this activity more than 66% of the time (5.5+ hours/day)

Physical Demands     Lift Carry

Stand:  F   10 lbs. or less:  F

Walk:  F   11-20 lbs.  O

Sit:  F   21-50 lbs.  O

Manually Manipulate  F   51-100 lbs.  O

Reach Outward  O   Over 100 lbs.  O

Reach Above Shoulder O

Climb  O   Push/Pull

Crawl  O   12 lbs. or less  F

Squat or kneel  O   13-25 lbs.  O

Bend  O   26-40 lbs.  O

Grasp  O   41-100 lbs.  O

Speak  C

Other Physical Requirements

• Ability to wear Personal Protective Equipment (PPE) – steel-toed shoes

WORK ENVIRONMENT

• Work requirements normally performed in an industrial environment.  Exposure to all weather conditions.  Exposure to noise, fumes (list not all inclusive).

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent to this position.  Employees will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.  All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.  This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

Reviewed with employee by

Print name:_________________________________________________________________

Signature:  _________________________________________________________________

Title:  _____________________________________________ Date:  _______________

Received and accepted by

Print name:_________________________________________________________________

Signature:  _________________________________________________________________

Title:  _____________________________________________ Date:  _______________

Data Monitor Systems, Inc. is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.