Job Description
GENERAL PURPOSE OF THE JOB:
The WTI Regional Administrator is responsible to assist and support the WTI Supervisors and Foreman in the assigned region. This position ensures the regional responsibilities are managed, tracked, and executed timely. Key responsibilities include ensuring training for new hires is scheduled, reports are consolidated and communicated to the WTI Supervisor, and key metrics are tracked and communicated back to the corporate management team. The Regional Administrator has excellent communication and organizational skills. This position is also responsible for the scheduling and oversight of project volume for an assigned region. Ensuring project volume is managed and executed within established business rules and objectives. Key responsibilities include accurate field reporting, timely completion of jobs, and project backlog management. This position will have the authority to make scheduling changes as required to manage scope changes, unplanned work, and weather-related changes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist with the scheduling and onboarding of regional new hires
Assist with schedule communication with regional Sales Representatives and management
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments, and cost allocation
Coordinate material orders
Knowledge of State prevailing wage and Davis Bacon
Process timecard and expense approvals
Maintain equipment logs for field employees
Support and assist with sales proposals
Oversee the task lifecycle for regional project volume:
Planning
Scheduling
Optimizing
Dispatching
Executing
Completing
Reporting
Work with WTI Supervisors to manage projects:
Develop project crews
Determine planned finish dates to update SLA
Communicate project information to the Business Operations Project Administrator for SAP updates
Maintain and update specific customer skills in Click
Update and maintain WTI Technician skills and qualifications, relocate resources to a temporary home base
Scheduling Emergency work or non-scheduled work and tracking in-jeopardy projects.
Understanding scheduling rules and objectives and expected system behavior
End-of-day status checks
Complete the end-of-month job site inspection processing
Update scheduling criteria
Train new supervisors on field software tools
ClickMobile
Concur
OneDrive
Maintain resource calendars to allow or restrict overtime and manage summer and/or winter hours
Be available to provide Tier 3 support for field emergency calls
Assist with pricing and proposals for potential jobs in the region.
Perform any other duty and/or project as required or assigned by the WTI GS Operations Manager.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills
Able to effectively communicate with all field personnel
Computer Literacy, E-mail, web, SAP, Excel, Word, IOS,
Organizing, planning, and prioritizing administrative business functions
Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic
Superior written, oral, and digital communication skills
Able to effectively communicate with all field personnel
Processing Information: Compiling, coding, cataloging, calculating, auditing, or verifying information or data
Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work
Thinking creativity: developing, designing, or creating new applications, ideas, relationships
Performing Administrative activity: performing day-to-day administrative tasks such as maintaining information files and processing paperwork
Experience with Project Management and Gantt charts is a plus but not a requirement
The salary range for applicants in this position generally ranges between $52,000 and $55,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.
