Job Description
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Executive Support to Chief Information and Chief Legal Officers
Date:
Apr 29, 2024
Location:
Columbus, OH, US
Company Overview
Grounded by a history that is deeply rooted in innovation, Hexion is a global employer committed to building and protecting the future by producing innovative performance materials. Our materials are the building blocks for critical industries, including construction, agriculture, energy, automotive, and infrastructure protection. Everywhere you look, you will find our materials and people at work to help customers make products that are stronger, safer, and cleaner. When you work for Hexion, you'll join a team that is committed to operating safely and with integrity to build a more sustainable future for all, our associates, our customers, and the communities where we live and work.
What We Offer
At Hexion, we prioritize providing progressive, inclusive, and competitive benefits that acknowledge the valuable contributions made by our associates while enhancing their overall well-being and promoting a healthy work-life balance.
Healthcare, Vision, Dental and Parental Leave
3 weeks' vacation to start
401k Match
16 hours paid volunteering time
Our commitment to investing in our employees goes beyond these exceptional benefits, as we also offer continuous training and certification opportunities that enable you to advance your career with Hexion.
Position Overview
To provide advanced administrative and operational support to multiple Executives and their teams.
Job Responsibilities
Performs diversified and highly confidential operational support activities for the Executives and teams they support
Partners with CIO and CLO offices to support communications, interface with vendors as first point of contact, coordinate interests across teams while tracking deliverables and providing concise executive summaries as required. This could include Microsoft Powerpoint, Excel or Word Takes hands on direction from the CIO/CLO and deliver relatively independently for any assigned tasks or duties
Serves as a partner to both executives and serves as an active member of their respective Leadership Teams (tracking action items, meeting minutes, represent Executives when absent)
Coordinates at times, and as needed with vendor management office, to assure PO, on time payment, Vendor 360 views of our suppliers and help manage the calendars, schedules and interactions
Supports townhalls, team events and external engagements with hands on coordination, leading communications, and overall could act as single point of contact and liaison to assure quality of team and leadership events
Drafts presentations, correspondence and reports of a highly sensitive nature that require minimal change
Manages calendars and collaborates effectively with others to coordinate cross-company scheduling needs in a fast-paced global environment
Arranges for document signatures using DocuSign or similar platforms, facilitating efficient approval processes for project-related documents
Leads medium complexity/important projects and/or participates in highly complex/important special projects, often requiring high attention to detail
Arranges meetings and teleconferences (on- and off-site, including global meetings and special events). Plans multiday meetings with out-of-town guests. Includes venue selection, overall management, and execution throughout the event, while aligning to travel, expense and budget guidelines
Arranges complex and detailed domestic and international travel arrangements
Prepares and processes expense reports
Collaborates effectively with cross-functional (division and corporate) assistants and participates as an active member of the Administrative Team
The ideal candidate would have awareness, skills, and a willingness to learn Microsoft, Apple phone and basic troubleshooting skills to support our ELT/SLT for basic mobility needs. Create proactive help and guidance communications and video material
Competencies
Strategic Focus & Direction:
Establishes and maintains credibility and trust with customers/internal partners by producing high quality products
Provides high level of attention to detail in goods and services produced
Trust & Teamwork:
Possesses the natural ability to collaborate effectively in a team environment, including across geographies
Demonstrates good oral and written communication skills
Anticipates problems and proposes solutions
Relates well to a diversity of people, up, down and sideways, inside and outside the organization
Personal Leadership:
Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
Mature and professional attitude with strong interpersonal and coordination skills, particularly in large, multi-location/multi-national organization
Ability to handle stress, high pressure and short deadlines
Strong work ethic
Strong service-orientation
Often seeks and finds ways to do things more effectively and efficiently
Adjusts rapidly to unexpected conditions; demonstrates flexibility
Respects the organization's core values, demonstrating them in personal behavior and creating a valued model for other associates
Achieves Business Results:
High degree of attention to detail, highly organized
Ability to take a project from start to finish, think creatively and think independently
Shows a sense of responsibility and urgency toward goal accomplishment
Anticipates needs and acts decisively to meet them
Can be depended on to accomplish objectives through a well thought out plan
Minimum Qualifications
Minimum of 7 years of experience as an executive-level assistant or comparable coordinator. The ideal candidate may have held IT support or worked with CIO office roles
Exemplary administrative skills including a thorough knowledge of standard office procedures and proper protocols, as well as departmental organization and reporting structures, etc.
Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint, and Power Point), Adobe Acrobat. Advanced skills in Excel strongly preferred
Demonstrated exceptional written and oral communication skills
Proven track record and experienced in handling confidential information
Flexible to work extended hours as projects required, overtime may be required
Proven skills in handling multiple tasks simultaneously
Associates degree or comparable related business experience and/or training or equivalent combination of education and experience. Bachelor's degree preferred
Preferred Qualifications:
Experience in a high-volume/fast-paced corporate environment
Event planning and administrative management experience strongly preferred
Knowledge of Concur and SAP
Knowledge and experience with Microsoft Teams, Outlook, some basic troubleshooting and supporting senior leaders as first point of contact
Budget management experience
Other
In order to be considered for this position candidates are required to submit an application for employment through our career site, be at least 18 years of age, willing to take a drug test, submit to a background investigation as part of the selection process, as well as additional periodic background checks as required by the Chemical Facility Anti-Terrorism Standards (CFATS) or regulations adopted by the department of Homeland Security or other regulatory agencies.
Candidates are required to have unrestricted authorization to work in the United States.
If currently an employee of the Company, you must have current satisfactory work performance and in most cases, have been in your current role for 18 months.
Disclaimer: We are not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee about this position. All resumes submitted by search firms/employment agencies to any employee of the Company via email, the Internet, or in any other form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property of the Company; no fee will be paid in the event a candidate is hired by the Company as a result of the unsolicited referral or through other means.
Nearest Major Market: Columbus
Nearest Secondary Market: Dublin
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We are an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to gender, minority status, sexual orientation, gender identity, protected veteran status, status as a qualified individual with a disability or any characteristic protected by law.
