Job Description
At OEM Company, we believe freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans for the future of mobility, we have a wide variety of opportunities for you to accelerate your career potential as you help us define tomorrow's transportation.
Position Description:
Coordinate internal/external meeting itineraries, schedules and calendars, resolving conflicts in a timely and efficient manner.
Schedule meetings, setting up and utilizing audio and WebEx technologies.
Coordinate meeting schedules and calendars.
Arrange travel, visa/passport requirements, as well as Travel Expense Reports
Coordination of multiple travel requirements and business itineraries.
Coordinate Travel Expense Reports.
Ensure timely approval of requests including overtime, Expense Reports and signature requests
Manage extensive and highly confidential electronic and written communication
Responsible for office organization including: maintaining office filing systems, managing incoming and outgoing mail, effectively handling email correspondence and voicemail (monitoring for urgent emails and messages), copying faxing, etc.
Handle department correspondence as required, responding to letters, emails and request for information. Prepare executive and secret/confidential information, both within the Company and externally.
Provide high quality word processing and other documents including organizational charts, OEM forms, correspondence, Excel spread sheets and Power Point presentations.
Proof reads and edits various documents
Represent office in a professional manner on phone, email and in person.
Interface effectively with employees at all levels including Senior Leadership, Global OEM Staff, External Associates, etc.
Anticipate issues / concerns and follow-up on assignments and request information as required.
Consistent high quality and effective delivery of all day-to-day responsibilities.
Skills Required:
5-7 years of related work experience as an Administrative Assistant including interfacing with Executive Offices
Strong oral, written, and interpersonal communication skills
Strong organizational skills
Demonstrated ability to maintain strict confidentiality
Ability to work independently with minimal supervision as well as in a team is highly desirable
Ability to plan, prioritize, and support multiple assignments and projects simultaneously
Proactive in resolving issues and concerns
Proficient in use of Microsoft software (Outlook, PowerPoint, Word, Excel, and other programs as required)
Proficient in use of Internet
After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.
About Advantage Technical
With company roots going back over 30 years, Advantage Technical is an engineering and information technology services company and a national leader in the provision of technical resources today. These services include Staff Augmentation, Direct Placement, Project Resourcing and Outsourcing - delivered from 40 key market locations, by over 3500 specialized contractors, to over 500 clients across North America. Advantage Technical is a Best of Staffing Diamond Award winner for both Clients and Talent. For more information about the industries and services offered by Advantage Technical, please visit .
All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.
Advantage Technical is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Advantage Technical is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
