Job Description: Administrative Assistant
Provides comprehensive administrative support to all levels of the organization.
Responsibilities:
Provide confidential administrative support for the CEO.
Implementing quality assurance systems, conducting audits, analyzing data, and identifying areas for improvement.
Assist with managing project timelines for multiple personnel on several concurrent projects.
Follow up with staff members on assignments and projects on behalf of the CEO.
Data entry to update and maintain spreadsheets and organization programs.
Coordinate annual inspections, scheduling repairs and maintenance.
Support outcome measurement systems.
Assist with meeting preparation
Handle follow-up verbal and written communications acting as liaison.
Essential Functions of the Position:
Ability to work in a multidimensional work environment
Ability to work from all program sites located in Coshocton, Licking and Muskingum Counties.
Ability to use web based conferencing.
Requirements:
Demonstrable analytical thinking & business insight.
Ability to communicate clearly and courteously in person and on the telephone.
Ability to multitask.
Ability to meet established typing requirements.
Must have the ability to maintain highly confidential information.
Ability to organize and prioritize duties.
Ability to operate various office equipment including copiers, fax machines, TDD, shredders, postage meters, etc.
Must be able to sit and work at a computer for four hours at a time. Must be able to lift 25 lbs.
Conditional Requirements:
Bureau of Criminal Investigation background check must result in no felony record.
Must be able to pass pre-employment drug screen.
Must have reliable transportation, a valid driver’s license, acceptable driving record, and automobile insurance.
Able to move/lift office supplies and equipment required for day-to-day operations.
High school diploma or GED. Associate’s degree preferred. Equivalent work experience may be substituted for part of the educational preferences.
Strong computer skills including experience with Microsoft Word, Excel, Access, etc.
Possession of valid Ohio Driver’s License and ability to meet driving standards. Must have reliable transportation for routine and emergency situations.
Meet security requirements.
