An official State of Ohio site. Here’s how you know
Live Chat
Contact

Part Time Administrative Assistant OMJST Job in North Canton, Ohio US

Part Time Administrative Assistant OMJST

Stark State College - North Canton, OH

Posted: 6/25/2025 - Expires: 8/7/2025

Job ID: 290985964

Print 

Job Description

S-1452-9

Job Title:  Part Time Administrative Assistant– OMJST

Worksite Location: North Canton, OH 44720  

Number of Openings: 1

APPLY DIRECT to Stark State College

https://www.schooljobs.com/careers/starkstateedu /   

Please mention OhioMeansJobs Stark or Tuscarawas when applying to this employer.

 

Wage:  $14.79 - $19.22/hour

 

 Position Purpose

Provides administrative support and acts as gatekeeper for a manager, department, division, or office. Also performs duties such as financial record keeping, event planning, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and works on special projects as requested. This position answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with important external stakeholders as well as internal contacts at all levels of the college. May be responsible for meeting minutes. Works independently under general direction; must also be able to work cooperatively as a member of a team.

 

Essential Functions

Performs a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations and policies in support of a department, division, or office with primary support to the manager, department, division, or office.

 Receives and greets employees, students, and visitors, directing them to the appropriate offices or persons; provides factual information or materials to routine inquiries; answers the telephone, takes messages or routes calls; and makes appointments as appropriate.

 

Coordinates and maintains effective office procedures and efficient workflow. Must have excellent typing and proofreading skills; excellent customer service; confidentiality and a professional demeanor; strong organizational, oral and written communication skills; able to function well in fast-paced, multi-task environment.

 

 Researches, compiles, and analyzes data for a variety of internal and external reports. Prepares special reports and contracts as necessary; research and verify information and data.

 

 Prepares correspondence, forms, outlines, and reports using Microsoft Office, Banner, and Argos Reporting Tool. Records meeting minutes.

 

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, budgetary and personnel requirements; implements changes and identifies solutions.

 

Orders and maintains office supplies; prepares reimbursement requests. Schedules office, division, and/or department activities and related functions. May make travel arrangements. Responsible for forms control.

 

Maintains good working relationships with other areas of the college to ensure accurate reporting and coordination of activities. Serves on college committees.

 

Establishes and maintains efficient filing systems and office organization. Screens and routes incoming correspondence and telephone calls and takes action as appropriate. May be responsible for records retention.

 

Exercises good judgment and discretion when handling confidential items or providing information to employees, students, or the public.

 

Contributes to the overall success of the department, division, or office by performing other essential duties and responsibilities as assigned.

 

Education, Experience and Licensure/Certification Requirements

High school diploma or GED required. Associates' degree in office administration or a related field is preferred.Preferred Qualifications

CAP or CPS certification a plus.

Competencies

Student Focus Is dedicated to meeting the expectations and requirements of students; uses student information for improvements in products and services; acts with students in mind; establishes and maintains effective and professional relationships with students and gains their trust and respect.

Ethics and Values Behaves in ways consistent with the College’s principles and values. Promotes commitment to a shared mission, vision, and values. Prevents unethical behaviors by guiding others to follow sound business ethics. Confronts unethical behavior of others regardless of the consequences. Serves as a role model by demonstrating a commitment to the organization’s goals and values

Innovation Collaborates with others on change initiatives to gain buy-in and momentum. Champions continuous improvement and challenges others to do the same. Creates a work environment that encourages creative thinking. Designs, implements and/or reviews programs, policies, and procedures to create a competitive advantage.

Integrity and Trust Is a direct, truthful individual and communicates facts rather than gossip. Presents the unvarnished truth in an appropriate and helpful manner. Assures that all communication is accurate, professional and honest; is seen as trustworthy. Follows through with stated initiatives. Interacts with internal and external business partners and stakeholders in a genuine and transparent way.

Working Together Respects all people inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact.

Continuous Learning

Open and willing to learn new approaches when facing new problems; analyzes both successes and failures for clues to improvement; experiments and tries a variety of potential solutions; takes on the challenge of unfamiliar tasks to increase skills and knowledge.

 

OMJ Staff Contact: RC3

 


Job Summary

Employment Type:
Part Time Employee
Job type:
Regular Employment
Skill Based Partner:
No
Education Level:
Attained Certificate of equivalency for a HS degree
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
N/A
Salary
$14.79 - $19.22 /hour
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 4
Graphic Literacy: 4

Workplace Documentation: 4