Job Description
With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.
Position Summary:
The Operations Coordinator is responsible for administrative support to the Operations team executives.
Key Responsibilities:
Provide administrative support to the Project Directors
Oversee various annual renewals
Pursue bid bonds and print bid bonds, as needed
Prepare and follow through on Invitations to Bid, through Building Connected, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
Maintain job folders within designated file structures
File RFQs, RFPs and proposals into job folders
Run reports and communicate information, as requested
Assist in the prequalification process to obtain valid prequal packets from subcontractors
Provide back-up to Front Desk Receptionist for lunch coverage
Interact with internal team members, subcontractors, clients, and vendors
EDUCATION AND EXPERIENCE and skills:
High School Diploma or equivalent
At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
Organizational skills in order to juggle multiple projects with accuracy and timeliness
Drive, determination, and a natural desire to follow and create processes that lead to heightened efficiency and consistent, professional communication of information
Well-developed interpersonal skills
Adept at multi-tasking while remaining calm and poised under pressure
Collaborative with the team and also able to work independently to accomplish assigned tasks
Adept at working with various personalities effectively and adjusting to other working styles while simultaneously achieving goals and objectives
Able to lift, squat, and carry up to 25 pounds, infrequently
Pepper Construction is an Equal Employment Opportunity employer.
Please note: Pepper does not sponsor work visas.
Pepper Construction is an Affirmative Action/Equal Opportunity Employer. It is the policy of Pepper Construction to recruit, hire, train and promote, into all job classifications, the most qualified persons without regard to race, color, national origin, sex, religion, age, disability, or veteran status.
