The Operations Administrative Specialist is an office-based administrative team member with a focus on keeping information and documents updated and/or generated based on the ongoing changes in demand of the Operations Materials Management Team.
Responsibilities:
- Email and call vendors to obtain up-to-date Purchase Order status or communicate updated POs to vendors.
- Update ERP system and various planning tool data as available regarding Purchase Orders with minimal direction after initial training. (i.e., ETA, Cost)
- Share important and/or relevant information on a timely basis with key members of the Operations Team.
- Assist in the production of printed materials for the purpose of communicating work requirements of the shop team.
- Assist in the organization of printed materials within the Operations Materials Team.
- General data entry from manually gathered data.
- Additional duties and responsibilities may be required based on the varying needs of the business.
Qualifications/Requirements:
- Must possess strong attention to detail, as well as organizational and personal time management skills.
- Excellent interpersonal, communication, and listening skills including verbal expression and comprehension.
- Vendor relationship support.
- Maintains a clean and organized work area.
- Capable of multitasking.
- Computer proficiency in Windows-based software applications including Excel
- Ability to work independently and within a team.
- Ability to work and communicate with all levels of the organization.
- Self-motivated and striving for perfection.
Experience / Education:
- High School diploma or equivalent
- Above average math and organizational skills
- Must be able to speak, read, and write English fluently.
Benefits once hired to payroll:
- Medical insurance
- Dental insurance
- Vision Insurance
- Life Insurance provided by Employer
- Paid Vacation Days, paid Holidays
- Short-term and long-term disability insurance provided by Employer
- 401k/profit sharing
- Tuition reimbursement
