Job Description
Summary of Position
Provides routine and non-routine compliance support to student athletes, coaches, staff, and boosters. Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines. Exercises professional judgment to prioritize competing demands and allocate resources effectively to meet departmental goals. Serves as a subject matter expert and resource person for the assigned area.
Position Information
Essential Functions and Responsibilities: Administers interpretation requests, processes NCAA waivers, investigates alleged violations of NCAA regulations, and reports any instances of NCAA rule violations.
Reviews compliance forms such as recruiting material, outside competition, camps and clinics, student-athlete employment, recruiting contacts and evaluations, occasional meals, etc. Enters and maintains information in NCAA compliance assistant.
Assists in the development of new policies and procedures and audits current policies and procedures. Assists in the areas of operation such as personnel, amateurism, and awards and benefits for intercollegiate sports.
Responsible for student-athlete complimentary admissions, monitoring CARA, and student-athlete initial eligibility and amateurism. Assists in monitoring the recruiting process; provides rules interpretations to coaches and staff. Monitors Playing and Practice Seasons; completes compliance and administrative duties as assigned.
Serves as compliance liaison to selected sports to oversee the issuance of scholarships, assists with eligibility review, and other sport-specific compliance items; be knowledgeable and current with all applicable NCAA, conference, and department rules and regulations; provides written updates and interpretations of current, new and proposed NCAA and conference rules and regulations; researches and responds to inquiries regarding rules and compliance interpretations. Provides information and/or prepares reports for documentation submitted to the NCAA and conferences including, but not limited to waivers, NCAA violations, appeals, Revenue Distribution report, Sport Sponsorship and Demographic report, Equity in Athletics Disclosure Act report, and APR/graduation rate reports. Participates in continuous training and development including attending the NCAA Regional Rules Seminar and conference compliance meetings.
Actively participates in public relations appearances and community services activities.
Complies with all NCAA, conference, and institutional regulations, policies, and procedures.
Participates on various university, conference, and national committees, and other special assignments.
Designs and delivers training materials and/or other supporting documentation necessary for the operation of the assigned area.
Analyzes complex data sets and prepares comprehensive reports with recommendations for leadership.
Researches and recommends process improvements for departmental operations on a routine or regular basis. Evaluates effectiveness and recommends enhancements of services.
Participates and/or leads complex projects, including implementation plans, timelines, and resource requirements.
Assists with game day operations and special events. Assists with student-athlete development programs.
Other Functions and Responsibilities: Trains new hires.
Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday; available to work evening and weekend hours as needed.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Senior Associate Athletic Director
Qualifications and Competencies
Knowledge, Skills, and Abilities:
Knowledge of: university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management.
Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor’s degree and two years of experience working in NCAA administration, academics, or compliance as a graduate assistant, intern, and/or full-time employee.
Preferred Qualifications: A master’s degree. Experience with Division I compliance or sport administration.
