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Adult Opportunity Center - Office Assistant Job in Hillsboro, Ohio US

Adult Opportunity Center - Office Assistant

Southern State Community College - Hillsboro, OH

Posted: 9/18/2025 - Expires: 12/17/2025

Job ID: 292579785

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Job Description

Southern State is committed to its mission to provide accessible, affordable and high quality education to people in southern Ohio. The college values honesty and integrity in all endeavors, tolerance for different ideas, respect for all individuals and excellence and creativity in the pursuit of knowledge.

Department: Adult Opportunity Center Position: Office Assistant
Reports to: Director of the Adult Opportunity Center
Hours: Part time
Program Summary: The Adult Education program offers ABE, ASE, and HSE classes, levels 1-6. The program works with several partners to offer basic literacy, GEDTM" preparation, workforce training and job opportunities, college readiness, and post-secondary options.
Position Summary: The Office Assistant will be responsible for meeting student and staff needs and maintaining a warm and welcoming environment.

Essential Duties and Responsibilities:
  • Complete all required SSCC and Aspire professional development trainings in a timely manner
  • Maintain confidentiality by taking extra security precautions with PII while following FERPA regulations
  • Provide assistance to students and staff as needed
  • Facilitate communication among students, instructors, and the director
  • Refer participants to appropriate social service agencies as need is identified
  • Prepare and maintain program records and files
  • Assist in creating and/or updating forms, reports and policies
  • Maintain electronic files, class schedules, and staff manuals
  • Answer phone calls and emails
  • Inventory supplies and create needs lists
  • Distribute practice test vouchers to students and prepare assessment materials
  • Complete training for orientation of new students
  • Prepare for and participate in Staff Enrichment Meetings
  • Attend recruitment events
  • Participate in continuous improvement activities
  • Assist with and participate in the annual Recognition Ceremony
  • Promote both the Aspire Program and Southern State Community College within the community
  • Assist with other duties as assigned by the Director
Qualifications:
  • Associate’s Degree in Education or Business or acceptable level of office work experience
  • Ability to prioritize tasks
  • Excellent computer skills, including Microsoft Office software
  • Excellent oral and written communication skills
  • Strong proofreading skills
  • Proficient using general office equipment
  • Outstanding organizational and clerical skills
  • Attention to detail
  • Good interpersonal skills
  • Pleasant personality and willingness to help
Scope of Supervision:
None

Confidential Data:
Student and other information covered by FERPA guidelines and agreed to in the College's FERPA Confidentiality Agreement; and all other non-public sensitive records.

Equipment Operated:
Computer; printer; scanner; copier; calculator; telephone; and other standard office equipment.

Working Conditions:
Average general classroom office working conditions

Usual Physical Demands:
The following physical demands are typically used to perform this job’s essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job’s essential duties due to an ADA disability.
While performing the duties of this job, the employee often sits for extended periods of time and occasionally stands or walks. The employee regularly exhibits manual dexterity when working on the computer and performing other related tasks. Vision demands include close, relatively detailed vision, with the ability to adjust focus when reading a
computer screen. The employee occasionally lifts up to 40 pounds.

Southern State is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

Job Summary

Employment Type:
Part Time Employee
Job type:
Regular Employment
Skill Based Partner:
No
Education Level:
Associate's degree
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
N/A
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 4
Graphic Literacy: 4

Workplace Documentation: 4