Essential Functions and Responsibilities: Reviews applications for all required documentation. Ensures all documentation is accurately completed by applicant. Completes review of transcript with GPA and degree received; forwards to department for final review and approval when needed. Processes decisions.   Communicates both verbally and in writing with applicants and current students to assist them with their issues and/or questions.

Serves as Designated School Official which is the contact point for international students regarding visa compliance, Optional Practical Training (OPT), and Curricular Practical Training (CPT). Provides guidance on OPT/CPT eligibility, reviews and endorses OPT/CPT applications, manages data in SEVIS, and assists with reporting and employment changes. Issues i20’s to international applicants who are admitted to the university. Adheres to policies and regulations related to the i20 issuance process. Advises prospective students on i20 process.

Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.

Regularly communicates with supervisor and other staff, including student workers, and applicants as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Gathers data and prepares reports and other information/documentation for supervisory review related to programs and/or services, or one or more assigned components.

Prepares for and attends events.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday.

Supervision Exercised:  May exercise supervision over student employees.

Reports to: Associate Director

Required Certifications, Training, and/or Licensures: None

Knowledge, Skills, and Abilities: 

Knowledge of: university transcripts and GPA calculations*; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management. 

Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*. 

Ability to: communicate effectively and disseminate information to make an informed decision; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.  

(*) Developed after employment. 

Minimum Qualifications: At least a bachelor’s degree in a related field and at least six months of related experience.

Preferred Qualifications: A master’s degree in a related field and at least one year of related experience. Experience working as a Designated School Official (DSO).