Position Title: Tax Map Technician
Civil Service Status: Classified
FLSA Classification: Non-Exempt
Probationary Period: (1) One Year
General Purpose for Job: Maintain the integrity of all records pertaining to the Allen County and the Allen County Tax Map Office. Assist the general public, landowners, legal and government representatives with inquiries pertaining to these records.
First-level Supervisor: Tax Map Supervisor
DUTIES (The duties listed below are illustrative of the work performed by this classification. All duties are essential functions of the job unless otherwise noted. The percentage of time allocated to each group of duties is approximate.)
50% - Create/Update Maps and databases
· Perform research activities at the courthouse to create/update maps along with establishing and/or correcting chain of ownership.
· Gather data from surveys, real estate deed descriptions and other legal descriptions to create/update various tax, road and GIS maps.
· Scan new surveys and plats to update maps and databases.
· Use GIS and related software to create/update maps, databases and data layers along with being creative in producing special map products and reports.
· Maintain parcels of land, new transfers, and other records and files showing property lines.
· Computes acreages and assign land values to split properties for Auditor’s office.
· Use GIS software to review, query, retrieve, and print property map information.
40% - Conveyance Reviews and Office Correspondences
· Research and respond to information requests from other government offices, realtors, attorneys and the general public
· Retrieve, review and interpret surveys and legal documents (e.g., real estate deeds and transfers) to verify land ownership, tax mailing address, property address, property location, lot dimensions, etc.
· Review and process deeds, property splits, etc.
· Reproduces tax map copies for public use using a printer, plotter or copy machine
· Provide verbal and written responses, preparing simple to moderately complex written correspondence as needed
· Assist other staff with inquiries, deed reviews, legal descriptions, transfers, etc. as needed
· Conduct research (Recorder’s Office, files, and database) of legal documents to insure they meet Allen County Conveyance Standards.
· Work cooperatively with other agencies, departments and the general public to support the Engineer’s mission to serve the public
· Attend and actively participate in department and other meetings
· Gather and compile data as requested by the Engineer
· Perform other related duties as assigned
MINIMUM EDUCATION AND EXPERIENCE
Education and Experience: Associate’s degree in GIS, engineering, surveying or related field and moderate experience in GIS mapping and interpreting deeds, legal descriptions and survey plats; or an equivalent combination of education and experience.
A different combination of education and experience may be acceptable if deemed equivalent.
Salary: $42,000 - $65,000 per year based on experience
Benefits: 40hrs/week, health/dental/vision insurance offered, paid holidays, etc.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, skill and ability necessary to:
· Operate these and similar tools and equipment for a standard work shift, in accordance with customary operating and safety practices:
Office Equipment and Software:
· ArcMap/ArcView/ArcInfo - Creating and updating maps, databases, etc.
· AutoCAD - Creating and updating maps.
· FreeAnc - Searching for parcel and owner information.
· Personal computer; Microsoft Office Preparing correspondence, maintaining records
· Working knowledge in ArcGIS for Desktop or other GIS software along with Microsoft Office suite.
· Ability to read, compare and interpret legal descriptions, deeds, surveys and other legal documents.
· Ability to read, compare and interpret property maps, survey maps, aerial photographs and records.
· Ability to perform simple to moderately complex mathematical calculations.
· Ability to communicate effectively and courteously with the public while handling various requests.
· Ability to establish and maintain effective working relationships with supervisor, coworkers along with staff from other agencies and the general public.
License or Certification Required:
· Valid State of Ohio Drivers’ License with a driving record acceptable to the Engineer’s Office insurance provider
· Certified in CPR, AED and First Aid (training provided by Allen County Engineer)
Physical Demands: Occasionally – Walking and climbing stairs; standing for long periods of time; bending and stooping; and lifting or pushing light to heavy weight (20+ pounds).
