We are seeking a Document Control Specialist for our First Quality Tissue facility located in Defiance, OH. The on-site Document Controls Specialist (DCS) is responsible for maintaining the quality and integrity of the project documents for legal, archival, and audit purposes. The DCS will manage a high volume of documentation for the First Quality construction management team. Document control responsibilities include document security, retrieval, distribution, revision-control, and the removal and destruction of obsolete documents, all in accordance with company policy.
Primary responsibilities include:
- Engineering drawings
- Electronic receipt, revision control, retrieval, distribution, archiving
- Hardcopy revision control, retrieval, distribution, archiving
- Vendor documentation processing
- Specifications and instruction manual receipt, revision control, distribution and retrieval, archiving
- Transmittals – hardcopies and electronic
- Incoming and outgoing documentation – log with a unique identification number, distribute per project procedures, file and maintain electronically
- Project logs and lists – develop and maintain
- Engineering drawing and vendor document lists
- Drawing and documentation check-out logs
- Incoming and outgoing transmittal logs
- Inspection, permit, liens, etc. logs
- Check-Out/Commissioning Activities
- Populate documentation for commissioning
- Coordinate contractor information into master commissioning records
- Close out documentation
- Assist contractors/vendors with preparation of close out documentation
- Gather, audit, and historize close-out documentation into plant documentation control system (Vault)
- Printing, plotting, scanning, emailing, copying, & filing
The ideal candidate should possess the following:
- 5+ years’ experience in document control
- Proficient in Microsoft Office including Excel, Word and PowerPoint
- Proficient utilizing SharePoint
- Experience with AutoCAD/Autodesk products including Vault Historian, AutoCAD and Navis Works
- PDF editing (PDF writer, Blue Beam)
- Exceptionally organized and detail-oriented
- Ability to carry out tasks to completion in a high paced environment
- Excellent interpersonal and communication skills-written and verbal
- Professional demeanor, discretional handling confidential documents, ability to work with construction teams
- Travel during first 60 days for orientation and site visits
