Job Description
Description
Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.
When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.
This is your opportunity to make a difference for you and your family. Come join our team!
Administrative Assistants fulfill a variety of responsibilities and administrative office support functions. This position supports the Engineering team. This position requires attention to detail and the ability to multi-task throughout the day. It requires consistent interaction various management team members, ensuring accuracy in all clerical functions and communication.
Responsibilities of Position:
Maintain and organize all incoming and outgoing correspondence, inspections, and permits using the Compliance Tracker system
Submitting regulatory reports to state and federal agencies by required deadlines (e.g., Compost and Tire Reports, Tier 2 SERC Reports, Annual Landfill and Transfer Station Reports, and permit/license renewals)
Assist with the preparation of internal compliance reports/statistics
Enter analytical data required for regulatory reporting
Assist with the Financial Assurance Requirement Process
Prepare and submit permit applications through regulatory portals (e.g., OEPA STREAMS, MSD,ODA)
Create and receive purchase orders in SAP and process invoices through Medius
Set up and manage new vendor accounts for all work groups
Support apparel ordering for departmental staff
Assist with the on-boarding process for new department employees
Assist with reconciling expense reports in Concur
Perform other duties as assigned to support the department
Skills & Abilities Needed for Position:
Strong organizational and multitasking abilities to manage multiple projects and deadlines
Consistently precise and detail-oriented.
Proficiency in data entry, database management, and business correspondence
Excellent written and verbal communication skills
Problem-solving skills and the ability to work independently with minimal supervision
Proficiency in Microsoft Office Suite, Adobe Pro, and SAP
Experience & Knowledge Needed for Position:
3-5 years of administrative/office experience in a fast-paced environment
Associate's degree in Office Administration or Paralegal Studies is required
Equivalent combination of education and relevant work experience may be considered
Notary Public certification preferred (or ability to obtain is required)
Additional Working Conditions/Aspects:
Exposure to residential and commercial waste.
Ability to travel between office, as required.
Legally eligible to work in the United States.
Valid driver's license (if applicable).
Must successfully complete pre-employment testing.
Must be able to read and speak the English language.
This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.
Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.
Qualifications
Education
Associates of Paralegal Studies (preferred)
High School (required)
General Education Diploma (preferred)
Experience
Waste Industry Experience, a plus. (preferred)
3 years: Administration/Office Assistance experience (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
