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Billing and Equipment Control Specialist Job in Mantua, Ohio US

Billing and Equipment Control Specialist

Beacon Hill Staffing Group, LLC - Mantua, OH

Posted: 12/19/2025 - Expires: 1/18/2026

Job ID: 293013504

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Job Description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

About the Role

We are seeking a detail-oriented Equipment Control Specialist to support daily operations through invoice processing, equipment tracking, purchase orders, and agent communication. This role requires strong computer skills, comfort working in multiple systems, and the ability to manage high volumes of detailed information.

This is not a supervisory or management role. It is a hands-on administrative position.

Core Responsibilities

* Answer phones and manage a shared department email inbox
* Receive, print, review, and process invoices and statements
* Research invoice line items using internal systems and utilities
* Determine correct agents and terminals for billing
* Create and manage purchase orders (POs)
* Enter accurate data into multiple systems
* Prepare 10-day notices and summarize billing details for terminals
* Dispute incorrect charges and track all open disputes to resolution
* Pay storage, demurrage, and rail-related charges via company credit card
* Process credit card transactions and review monthly statements
* Communicate daily with agents via email and phone
* Maintain organized records and documentation
* Cross-train with team members and assist operationally as needed
Required Skills & Experience (Non-Negotiable)

Applicants must have:

* Prior experience with invoice processing, billing, or administrative support
* Strong computer skills and comfort working in multiple systems at once
* Experience using Excel or spreadsheets (data entry, formatting; macros a plus)
* High attention to detail and accuracy
* Ability to multi-task, prioritize, and switch tasks frequently
* Professional email and phone communication skills
* Ability to work independently and as part of a team
* Comfort with repetitive, detail-heavy work
Preferred (But Not Required)

* Equipment, logistics, transportation, or fleet experience
* Purchase order (PO) creation and tracking
* Dispute resolution or vendor billing experience
* Ten-key data entry
* Experience with tools such as OpenOffice, remote desktop systems, FileZilla, or similar platforms
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industri

Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjQ0NTU5LjEwNTA4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

Job Summary

Employment Type:
Full Time Employee
Job type:
Regular Employment
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
N/A
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 5
Graphic Literacy: 5

Workplace Documentation: 4