Essential Functions and Responsibilities: Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation.
Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project.
Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients’ adherence to applicable rules and regulations and university policies governing grant expenditures. Elevates non-compliance internally as needed.
Prepares requisitions for all necessary supplies, material, and equipment required for WEI operations; monitors submitted requisitions and purchase orders, contacts vendors, compares price quotes, writes specifications, assures accuracy and completeness of orders, receives deliveries, processes receipts, closes purchase orders when appropriate, and ensures compliance with all established procedures.
Prepares complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Performs reconciliation of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use.
Coordinates billing process for contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables.
Analyzes and calculates cost sharing, and payroll corrections.
Reviews quotes and new equipment templates for revenue producing activities as needed.
Participates in Equipment Usage Service Center set up, helps develop equipment usage rates, monthly activity processing and annual review process.
Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares budget modifications.
Participates in applicable training, e.g. PI and financial manager training.
Assists with subaward monitoring.
Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Other Functions and Responsibilities: Trains new hires.
Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday. Potential for some remote work after probationary period.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Executive Director
Required Certifications, Training, and/or Licensures: None
Knowledge, Skills, and Abilities:
Knowledge of: applicable federal regulations such as Uniform Grant Guidance*; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management.
Skill in: written and verbal communication; use of Microsoft Office products; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: work collegially; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor’s degree in accounting and two years of accounting experience.
Preferred Qualifications: Fund accounting experience in higher education, using Banner or a similar system. Demonstrated cost accounting (manufacturing accounting) and public accounting experience. CPA certification.
