Job#: 3018098
Job Description:
Job Title: Executive Assistant
Client Type: Healthcare
Contract Length: 4 months - potential to extend or convert to full time
Location: Cincinnati, OH – Onsite
Schedule: Monday – Friday, 8-5 pm
Rate: up to $30/hr.
Job Summary:
Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.
Job Responsibilities:
- Works directly with Medical Director to assure clerical & scheduling needs are met.
- Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
- Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
- Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
- Handles all electronic and paper communications for Medical Director.
- Coordinates publishing activities involving the Medical Director and the Research Center.
- Transcribes text/figures for manuscripts submission.
- Seeks permission from publishers for use of graphics as needed.
- Assures all deadlines are met.
- Provides tools necessary for publication and secures all necessary approvals.
- Considers cost of services required and chooses outside resources efficiently.
- Creates and organizes professional presentations for Medical Director and other associates of The Center.
- Provides for professional presentations via PowerPoint or other educational media.
- Communicates with support services to assure all presentations meet required objectives.
- Instrumental in submission of abstracts involving various professional associates.
- Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
- Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
- Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
- Coordinates and books airline arrangements for traveling physician(s).
- Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
- Performs other related duties.
- Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.
Required Skills & Experience:
- High School diploma or GED (required)
- 2-3+ years of health care experience
- Strong experience Microsoft Office Suite
- Photocopier, fax equipment, all medical equipment appropriate to research.
- Ability to make independent decisions.
- Strong organizational.
- Skills with good follow through practices.
- Excellent communication skills.
- Excellent clerical skills.
- Functional computer knowledge.
- Medical terminology.
Preferred Experience:
- Associate degree, majoring in Business
- Previous work experience with physicians & leaders
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
