Records Management Supervisor

Bowling Green State University

Salary: $23.38 - $25.54 Hourly

Job Type: Full-Time

Division: V P University Advancement

Opening Date: 01/16/2026

Location: Main Campus (BG), OH

Job Number: BGSU01320

Department: V P University Advancement

Closing: Continuous

Summary

Supervises and performs all aspects of records processing including on-line entry of requests. Responds to requests for records and resolves problems regarding record issues. Oversees compliance with state and/or federal rules governing release of record information.

Essential Functions

• Oversees records processes for a department, school or other University office. Coordinates workflow within the department relating to the processing of requests for records.

• Responds to records requests from students, alumni and outside agencies and institutions. Resolves problems associated with requests. May coordinate with other University offices to resolve records issues.

• Oversees the retention of documents. Coordinates the destruction of sensitive records in accordance with state and federal guidelines.

• Supervises, evaluates and assists with hiring of staff and student workers.

• Prepares documents for digital imaging, indexes forms and provides quality control.

• Monitors compliance with the state and federal rules governing release of record information. Develops policies and procedures concerning records maintenance and data collection. Trains staff on new procedures and systems.

• Works with vendors to obtain supplies and maintain machines or other services. Assists as needed with other record area functions.

Minimum Qualifications

Experience

• One year related experience required previous supervisory experience and/or training required

• One year experience with Raiser's Edge (RENXT) preferred

Education

• High school diploma or GED required

Additional Information

Essential Competencies

• Knowledge of basic mathematical skills

• Knowledge of basic reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detailed-oriented and highly accurate

• Ability to work in changing environment

• Ability to work effectively in a team environment

• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

• Ability to coordinate or lead others in accomplishing work activities

• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

• Ability to access and maintain document imaging systems, including scanning and filing documents

• Ability to operate computers and peripheral equipment such as printers

• Ability to draft office correspondence

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by January 30, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.

• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.

• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)

• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster: https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.eeoc.gov%2Fsites%2Fdefault%2Ffiles%2F2023-06%2F22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf&data=05%7C02%7Cckclark%40bgsu.edu%7C535321bdfed84e6945d708ddfd054c64%7Ccdcb729d51064d7cb75ba30c455d5b0a%7C0%7C0%7C638944921508830999%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WS5n9BrD1eS58IHE5%2BQqAE81NERSJNPiktrwexWXk%2FU%3D&reserved=0

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email mailto:ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://apptrkr.com/6861397

jeid-70f70a9bf6bcc14a98da5e91b54452ca

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com /