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Proposal Coordinator Job in Dayton, Ohio US

Proposal Coordinator

Woolpert, Inc. - Dayton, OH

Posted: 1/23/2026 - Expires: 4/23/2026

Job ID: 293120287

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Job Description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is hiring a Proposal Coordinatorto join our dynamic Proposal Department. This position reports to the Proposal Director and is responsible for supporting the proposal managers within the Infrastructure Sector (aviation, transportation, utilities, and enterprise data/analytics) throughout the proposal process by handling key components associated with proposal development.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:


Support proposal manager as needed, including attendance at scheduled kick-off, review, and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issue subconsultant data calls; and manage received information.
Complete the required corporate forms.
Provide response to data calls from teaming partners.
Work with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate text, etc)
Maintain and archive image/graphic libraries through Open Asset
Coordinate hard copy production and shipment of final submittal, as needed.
Maintain client database through designated tools.
Maintain consistency and storage of information.

What You Will Bring:


BA/BS in relevant technical or industry experience OR 6+ years relevant AEC industry experience
Proposal experience within the infrastructure industries (aviation, transportation, utilities, or technical services) preferred
Proficient in Microsoft Office and Adobe Acrobat; experience with InDesign a plus.
Strong interpersonal skills, good judgment, and ability to communicate effectively with a diverse range of
Strong attention to detail and ability to prioritize multiple
Ability to work independently as well as in a team
Ability to anticipate, understand, and respond to internal client needs, including proposal manager, project manager, and technical subject matter experts (SMEs).

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you'll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:


Freedom to Work program: Set your own schedule and location (as appropriate).
Principal program: Earn the opportunity to become an owner of the firm.
Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
Career development: Explore a wide range of learning and growth opportunities within and across industries.
Health, life, vision, and dental insurance: Cover all your medical bases.
Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

Base pay offered may vary depending on job-related knowledge, skills, and experience.

Pay Range
$57,800—$72,200 USD

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com

To all agencies:Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

Woolpert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
No
Education Level:
Bachelor's degree
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
86068241
Salary
$57,800.00 - $72,200.00 /year
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 4
Graphic Literacy: 4

Workplace Documentation: 4