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Intellectual Property Legal Assistant - (Cincinnati, OH) Job in Cincinnati, Ohio US

Intellectual Property Legal Assistant - (Cincinnati, OH)

Beacon Hill Staffing Group, LLC - Cincinnati, OH

Posted: 2/22/2026 - Expires: 3/24/2026

Job ID: 293224458

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Job Description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Title: Intellectual Property Legal Assistant
Location: Cincinnati, Ohio

Position Overview

A well-respected law firm in Cincinnati is seeking a detail-oriented Intellectual Property Legal Administrative Assistant to support attorneys and legal professionals within its IP practice. This role provides comprehensive administrative and practice-specific support in a fast-paced, deadline-driven environment. The ideal candidate is highly organized, technologically proficient, and committed to delivering exceptional client service while maintaining strict confidentiality.

Key Responsibilities

* Prepare and assemble U.S. patent application filings and prosecution documents, including amendments, responses to Office Actions, Information Disclosure Statements, and related USPTO forms for attorney review and filing.
* Assist with domestic and international trademark filings, renewals, maintenance documents, and related correspondence.
* Monitor and maintain docket deadlines; communicate upcoming deadlines and updates to attorneys and coordinate with centralized docketing personnel.
* Draft and format client correspondence regarding application status, filing confirmations, and prosecution updates.
* Open new matters, prepare intake documentation, and coordinate conflict checks in accordance with firm procedures.
* Prepare, revise, and finalize legal documents and general correspondence from draft, dictation, or handwritten notes with a high degree of accuracy.
* File documents electronically with the USPTO and coordinate foreign filings through international associates.
* Manage attorney calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements.
* Enter and review attorney time entries and assist with billing-related tasks as requested.
* Maintain organized electronic and physical files in compliance with firm document management protocols.
* Handle administrative tasks such as processing incoming and outgoing mail, preparing check requests, and responding to internal workflow requests.
* Collaborate with other administrative team members to ensure timely completion of assignments and balanced workload distribution.
* Participate in ongoing professional development and IP-specific training initiatives.
Qualifications

* High school diploma or equivalent required; additional education or certification in legal studies preferred.
* Prior experience supporting an intellectual property practice within a law firm or corporate legal department.
* Familiarity with USPTO electronic filing systems and patent/trademark procedures.
* Experience coordinating Patent Cooperation Treaty (PCT) filings and working with foreign associates is preferred.
* Strong knowledge of patent and trademark prosecution processes, both domestic and international.
* Proficiency in Microsoft Office applications and experience with document management and timekeeping systems.
* Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines.
* Excellent written and verbal communication skills.
* Strong attention to detail and commitment to accuracy.
* Ability to work independently while contributing effectively to a collaborative team environment.
* Demonstrated professionalism and discretion in handling confidential client information.
Work Environment

This position operates in a professional office setting in Cincinnati, Ohio, supporting a collaborative intellectual property team. The role requires consistent attention to detail, responsiveness, an

Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjY5MzQ5LjEwNTA4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

Job Summary

Employment Type:
Full Time Employee
Job type:
Regular Employment
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
N/A
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 4
Graphic Literacy: 6

Workplace Documentation: 4