Accounts Payable Specialist
Bowling Green State University
Salary: Depends on Qualifications
Job Type: Full-Time
Division: Finance & Administration
Opening Date: 02/27/2026
Location: Main Campus (BG), OH
Job Number: BGSU01424
Department: Finance & Administration
Closing: 3/13/2026 11:59 PM Eastern
Summary
This position is responsible for processing all University and Foundation payments. Each payment is reviewed for compliance with University and Foundation policies. Incumbents will assign payments to appropriate federal tax reporting classifications and ensure compliance with accountable plan standards.
Essential Functions
• Responsible for processing all University and Foundation payments via invoices while applying all payment procedures and policies to domestic and foreign vendor payments. Conducts a regular compliance review against international tax treaties, published policies and business process requirements.
• Assisting with compiling and filing all federal (IRS) and state informational reporting to include independent contractor, royalty, rental and other payment information on both forms 1099MISC and 1099NEC. Must remain current on annual form and reporting changes issued by federal and state entities. Will plan, participate and execute necessary test scripts during periodic software updates. This position will aid in the upload of the electronic file via the IRS IRIS site as well as issue forms to all vendors and determine which copies are subject to local taxation.
• Will process pay cycles in multiple pay formats (check, ACH, wire, EFT, etc) including verifying payment totals and transferring final batches to the appropriate financial institution. Will manage debit card program management on a regular rotation.
• Will review and return or correct expense distributions or errors made at the campus budget administrator level. This position will be responsible for both identifying incorrect submissions across 259 department budget administrators as well as providing those budget administrators' guidance as needed. This position will be responsible for training current and new budget administrators on BGSU procedures.
• Generate annual audit payables schedule compilation for the BGSU University, WBGU, Foundation, Alumni Association, Centennial Properties, Single Use and NCAA Agreed Upon Procedures audits. Participate in the annual audit with regards to AP testing.
• Complete the duties assigned each month (utility payments, bookstore invoices, check deposits, debit cards, and remedy system errors)
• Will manage electronic travel and business expense reimbursement platform to include configuration, software updates, role changes, workflow designs, departmental changes, etc. for all business units (BGSUN and BGFDN currently), as needed.
• Responsible for training all business administrator and end users to effectively use the electronic travel and business expense reimbursement platform and do so in compliance with applicable federal, state, University and Foundation laws, policies and guidelines. This individual will develop and maintain training materials and a digital library.
• Other duties and responsibilities as assigned
Minimum Qualifications
The following Degree is required:
• Bachelor's Degree
The following Experience is required:
• 1 year payment, vendor, or customer management
Additional Information
Knowledge, Skills, Abilities
• Excellent communication skills
Deadline to Apply: March 13, 2026
Required Application Materials & Evaluation
• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.
Uploads
• Required: Resume (for supplemental information only)
• Optional: Cover Letter
Essential Requirement: Work Authorization
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
https://civ.ohio.gov/decisions-and-publications/informational-brochures/1-know-your-rights
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email mailto:ohr@bgsu.edu.
BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
To apply, please visit https://apptrkr.com/6963790
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