Provides general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, welcoming guests to the community, directing calls to appropriate associates, mail distribution, flow of correspondence, entering accounting data, requisition of supplies, and additional clerical duties.

POSITION RESPONSIBILITIES:

• Receives, sorts, and forwards incoming mail. Maintains and routes publications.
• Manages the ordering, receiving, stocking, and distribution of community supplies.
• Manages Accounts Receivable, Billing, Accounts Payable, General Accounting, and Payroll for processing.
• Supports department managers with the recruitment of new employees.
• Conduct, complete, and document all new employee orientation duties, including but not limited to pre-hiring criminal history, registry, and reference checks. Ensure health benefits enrollment is completed when chosen by new employees, as needed.
• Coordinate with the community management team on employee scheduling and follow-up.
• Conduct marketing tours and collect initial inquiry information when requested. Assists with Lead Center input.
• May supervise assigned employees.
• Communication responsibilities include telephone, fax, visitor, and management of USPS, FedEx, and UPS packages, written correspondence distribution, and, if required, follow-up.

EMPLOYMENT REQUIREMENTS:

• Possession of strong computer and organizational skills. Organized, accurate, dependable, and keeps work/space clean.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills—adequate and clear English speaking and writing ability.
• Interacts in a professional manner with Residents, the public, and co-workers. Works cooperatively with management. Displays willingness to assist co-workers when the situation requires
• Willingness to cross-train with other community positions.
• Ability to maintain strict resident and operational confidentiality.

TRAINING AND EXPERIENCE: One or more years of office management experience, including AR, Billing, AP, Payroll functions, and computer skills or equivalent combination of education and experience. Supervision and management of personnel preferred.