S-1503-9

Job Title:Executive Administrative Assistant to the Fire Chief - OMJST

Worksite Location: 440 Canford Ave. NW, Massillon, OH 44646

Number of Openings: 1

How to Apply:

APPLY DIRECT to Perry Township, OH Fire Department using the following information:

Email resume and cover letter to Fire Chief Larry Sedlock at: lsedlock@perrytwp.com

OR

Mail or drop off resume and cover letter:

Fire Chief Larry Sedlock

Perry Township, OH Fire Administration Office

440 Canford Ave. NW

Massillon, OH 44646

DEADLINE TO APPLY:

WEDNESDAY, APRIL 8, 2026 - 4:00 P.M.

Please mention OhioMeansJobs Stark or Tuscarawas when applying to this employer.

Job Description: The Perry Township, OH Fire Department, in Massillon, OH, is hiring a full-time Executive Administrative Assistant to the Fire Chief.

The Fire Department is seeking a professional, organized and energetic individual to serve as Executive Administrative Assistant to the Fire Chief. This union position provides administrative and clerical support to the Fire Chief and assists in the efficient operation of the department’s administrative functions.

The successful candidate will be customer service-oriented, possess strong organizational skills and demonstrate the ability to handle confidential information with discretion.

General Description:

Under the direction of the Fire Chief or their designee, the Executive Administrative Assistant performs responsible administrative and clerical work in support of the Fire Department and the Office of the Fire Chief. The position manages correspondence and departmental records, coordinates meetings and schedules, assists with reports and communications and supports budgeting, purchasing documentation and grant-related activities.

The Administrative Assistant serves as a liaison between the Fire Chief, department personnel, township officials, outside agencies and members of the public.

Examples of Duties:

Responsibilities may include, but are not limited to:

Administrative Support:

• Provide administrative support to the Fire Chief and command staff.
• Manage the Fire Chief’s calendar and schedule meetings, appointments and events.
• Prepare, proofread and distribute correspondence, reports, memoranda and other documents.
• Maintain departmental files, policies, reports and administrative materials.
• Receive and route phone calls, emails and other communications.

Records and Reporting:

• Maintain confidential personnel and administrative records.
• Compile departmental data and assist with the preparation of monthly, quarterly and annual reports.
• Process and track public records requests in accordance with applicable laws and policies.

Meetings and Coordination:

• Coordinate departmental meetings, training sessions and administrative briefings.
• Prepare meeting agendas and supporting materials and record minutes when necessary.
• Assist with preparing documentation for Board of Trustees or other administrative meetings.

Financial and Purchasing Support:

• Assist with processing purchase orders, invoices and other financial documentation.
• Track departmental purchases and expenditures.
• Assist with budget documentation and grant-related items.
• Coordinate with vendors and service providers as directed.

Communication and Public Interaction:

• Serve as a point of contact between the Fire Chief’s office, department personnel, government officials, outside agencies and the public.
• Assist with public notices, departmental announcements and social media postings.
• Maintain departmental contact lists and communication distribution lists.
• Participate in and attend various township functions.

Operational Support:

• Coordinate training registrations, travel arrangements and conference logistics.
• Assist with administrative tracking for equipment maintenance and service contracts.
• Provide support for departmental programs and special projects.

Professional Responsibilities:

• Handle sensitive and confidential information with discretion.
• Ensure compliance with departmental policies and administrative procedures.
• Perform other duties as assigned by the Fire Chief/designee.

Minimum Qualifications:

• High school diploma or GED required; bachelor’s degree in business administration, public administration, or a related field preferred.
• One (1) to two (2) years of administrative or clerical experience, preferably in municipal government, public safety, or a similar environment. Education may substitute for experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to interact professionally with department personnel, township officials, outside agencies and the public.
• Knowledge of general office practices and administrative procedures.
• Valid Ohio driver’s license required.
• Must complete and pass a BCI background check and drug screening.

Preferred Qualifications:

• Familiarity with fire service operations.
• Experience with NFIRS or ESO reporting systems.
• Knowledge of developing or maintaining SOP/SOG guidelines.
• Knowledge of public records laws and procedures.

Closing:

• This is a union position.
• Salary: Based on the current Collective Bargaining Agreement (CBA), which expires on December 31, 2027, the starting salary is $20.06 per hour but may be higher with other contributing factors.
• Excellent benefits and retirement with the Ohio Public Employees Retirement System (OPERS)

Details: Full time. First Shift (8:30 a.m. to 4:30 p.m.). 40 hours/week. Monday through Friday. $20.06/hour (starting wage for 6 months, then $22.56/hour for 6 to 12 months). At the end of probation in 2027, $26.34/hour. Additional $0.50/hour on to base rate for bachelor's degree. Grant writing or assistance, additional $0.50/hour on to base rate.

Qualifications: High school diploma / GED required; bachelor’s degree in business administration, public administration, or a related field preferred. Must have at least 1 to 2 years of administrative or clerical experience, preferably in municipal government, public safety, or a similar environment. Education may substitute for experience. Must be able to lift up to 20 lbs.

Driver’s License Requirement(s): Must have a valid driver’s license.

Available Benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Paid Holidays, Sick Leave, Retirement Plan Other Than 401(k)

Pre-Employment Testing: Criminal Background Check, Driving Record Check, Drug Testing.

OMJ Staff Contact: RC2