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Program Management Specialist/Coordinator - Heart Institute Job in Cincinnati, Ohio US

Program Management Specialist/Coordinator - Heart Institute

Cincinnati Children's Hospital Medical Center - Cincinnati, OH

Posted: 3/21/2026 - Expires: 4/20/2026

Job ID: 293297101

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Job Description

We are seeking an organized and motivated administrator to support the full research and programmatic portfolio of the Global Rheumatic Heart Disease (RHD) Research and Advocacy Center at Cincinnati Children's Hospital Medical Center.

The RHD Program Specialist/Coordinator will serve as the primary administrative and operational lead for this global Center and will contribute to scheduling, travel and event planning, team building, communications, financial operations and collaboration with partners across time zones. This position will be expected to maintain a baseline understanding of each research project by reviewing relevant study documents and by meeting regularly with the program team so that the individual can best support the administrative needs of project leadership.

This is an exciting opportunity to contribute to a mission-driven center addressing a leading cause of cardiovascular disease in children and young adults globally, while helping shape research, advocacy, and programmatic activities.

Administration (30%)

* Support RHD Research team members with calendar management and meeting coordination, set up virtual meetings (often international), support preparation and distribution of agendas, materials, and minutes

* Support clinical team members with clinic scheduling and cancellations

* Gather project, administrative and program updates and regularly share them through lab meetings, email, Monday.com, document repositories such as Dropbox, and other communication channels

* Establish and maintain repositories of frequently used materials, reference materials, resources, and branding packages

Financial (30%)

* Manage credit card authorization and reconciliation, purchase order submissions and follow-up, supplies orders and tracking

* Submit, track and report on reimbursements for team, serve as resource for those submitting their own

Travel and Events (20%)

* Lead travel planning and coordination for site visits, project meetings, conferences, and related activities, including researching and booking travel and accommodations, registering participants, creating detailed itineraries, tracking and storing required materials, planning for meals/events/materials, working with on-site vendors, mapping out session and spin-off meeting schedules, and communicating with stakeholders (all activities in partnership with project team leads)

* Support events and meetings by preparing polished materials and packets (digital or printed), ensuring participants and speakers are prepared, and taking and distributing meeting minutes

Communications (20%)

* Work closely with management and project teams to draft, review, and proofread communications, including website articles, social media posts, and newsletters

JOB QUALIFICATIONS FOR SPECIALIST

* Bachelor's degree in a related field

* 2+ years of work experience in a related job discipline

JOB QUALIFICATIONS FOR COORDINATOR

* High school diploma or equivalent

* 3+ years of work experience in a related job discipline

Primary Location
Location T

Schedule
Full time

Shift
Day (United States of America)

Department
Cardiology

Employee Status
Regular

FTE
1

Weekly Hours
40

About Us

At Cincinnati Children's, we come to work with one goal: to make children's health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can

Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjcxNjA2LjEwNTA4QGNpbmNpbm5hdGljaGlsZHJlbnNjb21wLmFwbGl0cmFrLmNvbQ

Job Summary

Employment Type:
Full Time Employee
Job type:
Regular Employment
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
N/A
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
Applied Math: 4
Graphic Literacy: 5

Workplace Documentation: 5