Job title: Purchasing Assistant
Location: Avon, OH
Shift 1st (Monday through Friday 8 am to 5 pm)
Salary: $21-$30 an hour based on experience
JOB DUTIES
- Generate, process, and manage purchase orders (POs) for raw materials, consumables, tooling, outside services, and MRO supplies.
- Verify supplier confirmations, including lead times, pricing, and delivery schedules to align with production needs.
- Monitor open orders and proactively follow up with vendors regarding late or potentially delayed shipments.
- Communicate any delays, substitutions, or order changes to internal teams in a timely manner.
- Serve as a key contact for suppliers, handling order updates, confirmations, expediting requests, and documentation needs.
- Maintain professional and effective communication with vendors and internal stakeholders via phone and email.
- Support supplier onboarding, vendor setup, and ensure accurate maintenance of supplier records.
- Collaborate with Purchasing and Receiving teams to ensure accurate deliveries, packing slips, and invoice reconciliation.
- Assist in resolving discrepancies such as shortages, damaged items, incorrect pricing, or documentation issues.
- Organize and maintain purchasing records, including confirmations, freight documentation, and supplier certifications.
- Monitor inventory levels and reorder points, assisting with replenishment of high-use materials and supplies.
- Coordinate urgent material requirements with the Purchasing Manager and production teams.
Support inventory accuracy efforts, including cycle counts and related initiatives. - Maintain accurate purchasing data within ERP/MRP systems and supporting spreadsheets.
- Contribute to process improvements in purchasing workflows, including tracking and documentation accuracy.
- Assist the Purchasing Manager with reporting, supplier performance metrics, and KPI tracking.
- Other duties as needed
REQUIREMENTS- High school diploma or GED required (Associate degree or technical coursework preferred).
- 1+ years of experience in purchasing, supply chain, administrative support, or manufacturing operations preferred.
- Strong proficiency in Microsoft Office (Excel, Outlook) and comfort working in ERP/MRP systems.
- Strong attention to detail—able to manage multiple orders without errors or missed follow-ups.
- Clear communication skills and a professional, service-driven approach.
- Strong organizational skills with the ability to prioritize urgent needs in a fast-paced environment.
- Experience in a manufacturing or metal fabrication environment preferred.
- Experience with supplier expediting, inventory control, or invoice/PO matching preferred.
- Familiarity with purchasing terms such as lead times, freight terms, MOQ, and material certifications preferred
- Ability to pass a preemployment screening.
Company Benefits include:- Clean and safe work environment
- Family oriented environment that supports work life balance
- Employee BBQ's and company events
- Employee Appreciation Day
- 10 Paid Holidays
- 1 Paid Floating Holiday
- Min. 2 weeks of annual PTO
- 401(k) plan eligibility on day 1
- Semiannual check in with leadership on performance and career development
- Company paid STD, Life Insurance, and AD&D
- Quarterly company meetings with leadership
- Annual boot stipend
- Prescription safety glasses reimbursement
- Low Medical, Dental, and Vision insurance costs
- Flexible spending account
- Free uniforms and cleaning (not mandatory)
- Discounts with partner vendors
- Benefits with 2 EAP programs
