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Office Manager / Marketing Assistant

Urgently Hiring

We are seeking a positive, dedicated, and detail‑oriented Office Manager / Marketing Assistant to join our team at a family‑owned and operated memory care assisted living facility. This role is based at our busy front desk and plays a key part in supporting daily operations, marketing efforts, and admissions coordination.

Schedule

• Four 10‑hour shifts
• Every other weekend
• Every other holiday

Key Responsibilities

Duties include, but are not limited to:

• Coordinate administrative, financial, and clerical support with front desk staff and the Facility Administrator
• Support marketing and admissions efforts, including:
  • Giving facility tours
  • Responding to admission inquiries from prospective families
• Organize and maintain resident, employee, marketing, and resource files
• Assist with payroll tracking and basic payroll management
• Coordinate the on‑site adult day care program
• Assist with resident admissions and address guest or family concerns
• Answer and direct phone calls; greet and assist visitors
• Support billing, payables tracking, and basic financial processing
• Assist with coordinating services for residents and families
• Provide customer‑focused support to residents, families, and visitors

Required Skills & Qualifications

• Proven experience as an Office Manager or Administrative Assistant
• Strong customer service mindset with a positive, professional attitude
• Proficiency in Microsoft Word and Excel
• Working knowledge of office equipment (printers, fax machines, etc.)
• Strong time management and ability to prioritize tasks
• Excellent attention to detail and problem‑solving skills
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to multitask in a fast‑paced environment

Benefits

• Supportive and positive work environment
• Health benefits
• Vacation and personal time
• 401(k) retirement plan
• Additional benefits offered