Careers at ODOT
Who We Are:
The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5th largest interstate system and the 3rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.
ODOT's Mission Statement:
To provide a transportation system that is safe, accessible, well maintained, and positioned for the future.
Job Description
Job Overview:
ODOT District 8 is seeking to fill an Administrative Professional 2 position. This role will serve as the Business & Operations Coordinator for Clinton and Fayette counties, as well as any additional counties assigned, and will also provide support to the ODOT Contact Center. Responsibilities will include, but are not limited to:
- Assisting management with monitoring the budget; purchasing & receiving materials; submitting & tracking purchase order usage & balancing orders daily; processing payments of invoices & paycard purchases; creating & maintaining paycard records &/or spreadsheets.
- Ensuring data is entered accurately into the Enterprise Information Management System (EIMS) within the established time frames.
- Recording, adjusting, and monitoring inventory on a routine schedule & within the established time frames; verifying monthly inventory spot checks & ODOT fuel reconciliations are completed.
- Assisting management with the overtime roster & serving as the coordinator for the boot, jacket & uniform programs.
- Handling calls & cases through the ODOT Contact Center, responding to inquiries & complaints & providing information to the public.
Official Position Description:
Serves as County Business & Operations Coordinator. Relieves Transportation Administrator (TA) & Transportation Managers (TM) of routine administrative duties; researches & analyzes materials, information & programs based upon input & analysis of data into data information systems (e.g., Enterprise Information Management System (EIMS), BI Graphical Query Language (GQL)); makes recommendations regarding highway maintenance program activities based upon analysis (e.g., prepares reports & presentations illustrating results of analysis & recommendations utilizing a computer & related software (e.g., Microsoft Word, Excel, PowerPoint)). Provides technical information & advice to TA & TMs to aid in decision-making (e.g., creates & runs queries depicting operational performance; creates forms & spreadsheets for budgeting, inventory, & other county functions). Assists in developing new procedures related to established program policy; serves as liaison between TA/TMs & subordinates; transmits decisions & directives & represents TA/TMs at meetings when required. Supports District's asset management program (e.g., runs reports using a computer & related software, checks progress & charts accomplishments, compares to annual work plan & identifies potential gaps).
Manages the county's business functions; prepares & monitors budgets; assists with payroll; processes bills for payment; searches purchasing contracts; tracks purchase orders; pays invoices; purchases materials (e.g., road supplies, salt, fuels, lubricants, propane, guardrail, orders road signs.); maintains records utilizing a computer & related software (e.g., Microsoft Word, Excel); serves as county liaison for variety of ODOT programs (e.g., boot, jacket, & uniform coordinator); maintains variety of county records; prepares facility for meetings; takes minutes at meetings & publishes & distributes them; schedules meetings; manages the office's calendar &/or e-mails; manages equipment availability list; performs callouts; calls Ohio Utilities Protection Service (OUPS) to ensure sites are safe before beginning projects; performs inventory spot checks; serves on annual meeting committee; serves as Safety Liaison. Assists supervisor with the overtime roster & tracking progress on operational activities (e.g., mowing, road material usage, bi-weekly plow blade inventory, & tracks all county employee training.) Initiates facility-related repairs & maintenance with District facility staff. Assists with construction support activities (e.g., daily diaries, data entry into SiteManager, scanning project documentation, documentation storage).
Performs public relations duties (e.g., informs Public Information Officer of stories which may be good topics for newsletter &/or newspaper articles). Greets visitors to the county complex; researches & responds to inquiries & complaints; furnishes information & explains programs to public; works on special assignments & projects as directed; prepares reports, publications, memos & presentations for dissemination outside work unit using a computer & related software (e.g., Microsoft Office). Updates Buckeye Traffic. Performs other work-related duties as assigned (e.g., Adopt-a-Highway assistance at county level).
Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
-Or 6 mos. exp. as Administrative Professional 1, 16871.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services
Supplemental InformationAll applications must clearly indicate how the minimum qualifications & position specific minimum qualifications, if applicable, are met. Applications that do not indicate this will not be given consideration.
The selection process for this position will include a structured interview. Candidate responses to the interview questions will be scored and the selection will be made in accordance with the OCSEA/AFSCME Contract.
This position is overtime eligible per FLSA Standards.
All bargaining unit new hires to ODOT must serve a one-year probationary period.
If this position is filled internally, the wage rate will be determined in accordance with the contract.
All candidates applying for employment opportunities should be authorized to work in the United States. Sponsorship for an employment visa is not currently available for positions with the Ohio Department of Transportation.
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
