Coordinator of Advancement Events and Engagement
Bowling Green State University
Salary: Depends on Qualifications
Job Type: Full-Time
Division: V P University Advancement
Opening Date: 04/02/2026
Location: Main Campus (BG), OH
Job Number: BGSU01502
Department: V P University Advancement
Closing: 4/16/2026 11:59 PM Eastern
Summary
The Coordinator of Advancement Events and Engagement provides operational and logistical support for events across University Advancement. As part of the University Advancement Events team, this position assists with the execution of on-campus, regional and virtual events in support of alumni engagement activities.
The Coordinator works with colleagues across Alumni Engagement, Development, Annual Giving and Advancement Communications to help implement event plans and support day-to-day event operations. The role assists with a range of events, including affinity-based programs, reunions and alumni activities, with a primary focus on event logistics, registration support and on-site event execution.
This position contributes to Advancement events by supporting coordination efforts and assisting with event preparation and delivery under the direction of senior events staff. The Coordinator reports to the Director of Advancement Communications, Events, Leadership and Board Engagement.
Essential Functions
Event Planning and Coordination:
• Coordinate planning and execution of University Advancement events, including on-campus, regional and virtual programs, ensuring alignment with engagement and fundraising goals
• Assist with venue research, vendor coordination and contract management, supporting event logistics from initial planning through execution
• Develop and manage event timelines, checklists and planning documents to support consistent and effective event delivery
• Coordinate event details including space reservations, catering, audiovisual needs, transportation and materials
Event Operations and Execution:
• Support on-site event operations, including registration, setup and breakdown, under the guidance of senior events staff.
• Manage event registration processes, including RSVP tracking, guest lists and attendee communications
• Prepare event materials, including nametags, signage, briefing documents and run-of-show timelines
• Assist by communicating with vendors, campus partners and Advancement staff during events
Data and Financial Management:
• Track event expenses and maintain accurate financial documentation in alignment with University policies
• Enter and maintain event data in CRM systems (RE NXT), supporting reporting, tracking and future planning efforts
• Assist with post-event reconciliation and documentation of event outcomes
Team Collaboration and Operational Support:
• Work as part of the University Advancement Events team to support a coordinated and consistent approach to events across the division
• Collaborate with team members to support signature events, including Homecoming, regional programs and donor engagement activities
• Maintain organized event materials, inventory and storage to support efficient event preparation and execution
• Contribute ideas and recommendations to enhance event experiences and improve processes across the events team
Professional Representation:
• Serve as a professional and welcoming representative of University Advancement at events, providing a high level of service to alumni, donors and guests
• Build strong working relationships with campus partners, vendors and external stakeholders to support successful event outcomes
Other duties as assigned
Minimum Qualifications
The following Degree is required:
• Bachelor's Degree
The following Experience is required:
• 6 months of Event Planning
Deadline to Apply: April 16, 2026
Required Application Materials & Evaluation
• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.
Uploads
• Required: Resume (for supplemental information only)
• Optional: Cover Letter
Essential Requirement: Work Authorization
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
https://civ.ohio.gov/decisions-and-publications/informational-brochures/1-know-your-rights
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email mailto:ohr@bgsu.edu.
BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
To apply, please visit https://apptrkr.com/7055026
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