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Meeting, Convention, and Event Planners

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Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

    Work Activities
    • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
    • Review event bills for accuracy and approve payment.
    • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
    • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
    • Confer with staff at a chosen event site to coordinate details.
    • Inspect event facilities to ensure that they conform to customer requirements.
    • Maintain records of event aspects, including financial details.
    • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
    • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
    • Evaluate and select providers of services according to customer requirements.
    • Plan and develop programs, agendas, budgets, and services according to customer requirements.
    • Hire, train, and supervise volunteers and support staff required for events.
    • Conduct post-event evaluations to determine how future events could be improved.
    • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
    • Organize registration of event participants.
    • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
    • Develop event topics and choose featured speakers.
    • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
    • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
    • Design and implement efforts to publicize events and promote sponsorships.
    • Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
    Skills
    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    • Speaking

      Talking to others to convey information effectively.

    WorkKeys®
    Applied Math
    4
    Workplace Documents
    5
    Graphic Literacy
    4
    Abilities
    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    • Speech Recognition

      The ability to identify and understand the speech of another person.

    Knowledge
    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

    • Communications and Media

      Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.

    Career Video
    Additional videos and more information available on CareerOneStop
    Pay
    • Ohio Annual Salary $46,130/yr
    • Typical Salary
    • Ohio Hourly Wage $22.18/hr
    • Typical Hourly Wage
    Ohio Employment Trends
    • Currently Employed 2,650
    • Yearly Projected Openings 320
    Typical Education
    Personality
    Enterprising: People interested in this work like activities that include leading, making decisions, and business. They do well at jobs that need:
    • Attention to Detail
    • Dependability
    • Stress Tolerance
    • Adaptability/Flexibility
    • Cooperation
    • Self Control
    Tools
    • Two way radios
    • Personal computers
    • Overhead projectors
    • Notebook computers
    • Desktop computers
    Technology
    • Project management software
    • Office suite software
    • Graphics or photo imaging software
    • Data base user interface and query software
    • Customer relationship management CRM software
    Tags
    • Bright Outlook occupations will grow rapidly in the next few years, have a large number of openings, or are new and emerging careers.