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Billing and Posting Clerks

Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Prepare billing invoices for services rendered or for delivery or shipment of goods.

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    Work Activities

    Work Activities

    • Post stop-payment notices to prevent payment of protested checks.
    • Verify signatures and required information on checks.
    • Verify accuracy of billing data and revise any errors.
    • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
    • Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
    • Operate typing, adding, calculating, or billing machines.
    • Weigh envelopes containing statements to determine correct postage and affix postage, using stamps or metering equipment.
    • Compare previously prepared bank statements with canceled checks and reconcile discrepancies.
    • Resolve discrepancies in accounting records.
    • Contact customers to obtain or relay account information.
    • Review documents, such as purchase orders, sales tickets, charge slips, or hospital records, to compute fees or charges due.
    • Take orders for imprinted checks.
    • Keep records of invoices and support documents.
    • Encode and cancel checks, using bank machines.
    • Consult sources, such as rate books, manuals, or insurance company representatives, to determine specific charges or information such as rules, regulations, or government tax and tariff information.
    • Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services.
    • Update manuals when rates, rules, or regulations are amended.
    • Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.
    • Load machines with statements, cancelled checks, or envelopes to prepare statements for distribution to customers or stuff envelopes by hand.
    • Review compiled data on operating costs and revenues to set rates.
    • Route statements for mailing or over-the-counter delivery to customers.
    • Monitor equipment to ensure proper operation.
    • Fix minor problems, such as equipment jams, and notify repair personnel of major equipment problems.
    • Estimate market value of products or services.

    Skills

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Speaking

      Talking to others to convey information effectively.

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    WorkKeys®

    Applied Math
    4
    Workplace Documents
    5
    Graphic Literacy
    5

    Abilities

    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    • Near Vision

      The ability to see details at close range (within a few feet of the observer).

    Knowledge

    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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    Pay

    • Ohio Annual Salary 37360/yr
    • Typical Salary
    • Ohio Hourly Wage 17.96/hr
    • Typical Hourly Wage

    Ohio Employment Trends

    • Currently Employed 21,490
    • Yearly Projected Openings 2,570

    Typical Education

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines.They do well at jobs that need:
    • Integrity
    • Dependability
    • Attention to Detail
    • Cooperation
    • Stress Tolerance
    • Self Control

    Tools

    • Optical character recognition systems
    • Mail sealing machines
    • Franking or postage machines
    • Check endorsing machines
    • Accounting machines

    Technology

    • Medical software
    • Graphics or photo imaging software
    • Financial analysis software
    • Enterprise resource planning ERP software
    • Accounting software

    Tags

    • InDemand occupations are considered a priority by the state of Ohio.

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    Workforce Supply Tool

    Workforce Supply Tool

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