Administrative Assistant/ Scheduler in Huber Heights, OH
More Information about this Job
American Medical Response (AMR)
Job Title: Administrative Assistant, Associate
Reports To: Operations Manager
Location: Dayto, OH
FLSA Status: Non-Exempt
This position is responsible for providing administrative support, with strict adherence to confidentiality and oriented to maximizing the effectiveness of the supervisor and department in which they work.
Essential Duties and Responsibilities:
Provide administrative support to departmental personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing consequences.
Coordinate, confirm, and track employee’s travel or lodging arrangements.
Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
Copying, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set-up and maintain file system, inter office mail, overnight mail, frequently check out box and process work, etc.
May compile reports, proposals and presentation materials.
Answer and screen calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
Plan, coordinate and participate as directed in meetings and other off-site meetings.
Adhere to all company policies and procedures.
Adherence to and compliance with information systems security is everyone’s responsibility.
It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures.
Attend Information Systems security training, when offered.
Report information systems security problems.
Non-Essential Duties and Responsibilities:
Track and maintain PTO records and requests for the company officer.
Analyze and route internal and external calls to the proper resource.
Receive, sort, facilitate dissemination of incoming mail and information to department personnel.
Maintain, scan, and index various agreement files and documents retrieval system.
Perform other duties as assigned.
High school graduate with prior administrative or clerical experience.
Typically, one (1) to two (2) years experience as an assistant supporting a company manager.
Typically, one (1) to two (2) years experience with phone, tracking, interpersonal
and pro-active and self automate new projects.
Typically, one (1) to two (2) years experience with basic accounting/bookkeeping.
Knowledge and Skills:
Knowledge of Microsoft Word, Excel, Power Point and Outlook required.
Type 50 words per minute.
Global Medical Response and its family of companies including American Medical Response is an Equal Opportunity Employer including Veterans and Disabled
EOE including Veterans and Disabled