The Administrative Assistant will support clients and coworkers alike by ensuring that they are organized and successful business professionals in an office environment with structure and support. The Administrative Assistant will serve in an essential role to the assigned business unit to ensure efficiency.
Type, edit, and coordinate documents
Receive and process telephone calls, sort and coordinate mail, copy/laminate requests, travel requests, etc.
Coordinate and schedule meetings
Room reservations, calendar invites, food pick-up
Ensure logistics are handled for major meetings / events
Communication and follow-up with external vendors, partners, etc. in a professional manner
Coordinate travel arrangements and process expense reports post travel
Provide updates/follow-up when needed
Support external & internal customers
Requisition entry for purchasing
*TRC Inc. is an equal employment opportunity employer and is willing to make a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job.
**Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Other Duties and Responsibilities (Non-Essential Functions)
Generate meeting minutes and notes
Assist in special projects
Maintain and organize digital files
Support TRC Inc.’s Quality and EH&S (Environmental, Health, and Safety) efforts
High school diploma
Valid driver’s license
Efficient typing skills
Detail oriented organization and support for project managers
Epicor, Dynamics 365, and SharePoint experience preferred
Working knowledge of Microsoft Office Suite as listed:
Excel – initializing and maintaining formulas, pivot tables, VLOOKUP function
Word - mail merge, letterhead, labels, formatting
PowerPoint - formatting, editing, merging presentations
Outlook - scheduling meetings, reserving rooms, viewing others’ calendars, organization of emails, integrating MS Teams
Demonstrated business writing, composition, spelling, grammar, and editing skills
Demonstrated communication and interpersonal skills
Demonstrated organization and problem-solving skills
Ability to work both onsite and remote as needed
Ability to read and comprehend verbal, written, and visual instructions
Standard office, climate controlled environment
Possibility for remote work at times
Must be able to remain in a stationary position for an extended period of time
Ability to operate a computer and other office equipment
Ability to communicate with clients and coworkers
It is the policy of TRC Inc. to provide equal opportunity in all areas of employment practices, without regard to race, color, religion, national origin, sex, age, disability, sexual orientation (LGBTQIA+), veteran status, or any other reason prohibited by law.