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Administrative Assistant 2021-007 Job in East Liberty, Ohio US

Administrative Assistant 2021-007

Transportation Research Center, Inc. - East Liberty, OH

Posted: 3/3/2021 - Expires: 6/1/2021

Job ID: 224908876

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Job Description

Purpose

The Administrative Assistant will support clients and coworkers alike by ensuring that they are organized and successful business professionals in an office environment with structure and support.  The Administrative Assistant will serve in an essential role to the assigned business unit to ensure efficiency. 

Essential Functions*

 Type, edit, and coordinate documents

 Receive and process telephone calls, sort and coordinate mail, copy/laminate requests, travel requests, etc.

 Coordinate and schedule meetings
 

  Room reservations, calendar invites, food pick-up

 

 

 Ensure logistics are handled for major meetings / events
 

  Communication and follow-up with external vendors, partners, etc. in a professional manner

 

 

 Coordinate travel arrangements and process expense reports post travel
 

  Provide updates/follow-up when needed

 

 

 Support external & internal customers
 

  Requisition entry for purchasing

 

 

*TRC Inc. is an equal employment opportunity employer and is willing to make a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job.

**Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Other Duties and Responsibilities (Non-Essential Functions)

 Generate meeting minutes and notes

 Assist in special projects

 Maintain and organize digital files

 Support TRC Inc.’s Quality and EH&S (Environmental, Health, and Safety) efforts

Qualifications

 High school diploma

 Valid driver’s license

 Efficient typing skills

 Detail oriented organization and support for project managers

 Epicor, Dynamics 365, and SharePoint experience preferred

 Working knowledge of Microsoft Office Suite as listed:
 

  Excel – initializing and maintaining formulas, pivot tables, VLOOKUP function

  Word - mail merge, letterhead, labels, formatting

  PowerPoint - formatting, editing, merging presentations

  Outlook - scheduling meetings, reserving rooms, viewing others’ calendars, organization of emails, integrating  MS Teams

 

 

 Demonstrated business writing, composition, spelling, grammar, and editing skills

 Demonstrated communication and interpersonal skills

 Demonstrated organization and problem-solving skills

 Ability to work both onsite and remote as needed

 Ability to read and comprehend verbal, written, and visual instructions

Working Conditions

 Standard office, climate controlled environment

 Possibility for remote work at times

Physical Requirements

 Must be able to remain in a stationary position for an extended period of time

 Ability to operate a computer and other office equipment

 Ability to communicate with clients and coworkers

It is the policy of TRC Inc. to provide equal opportunity in all areas of employment practices, without regard to race, color, religion, national origin, sex, age, disability, sexual orientation (LGBTQIA+), veteran status, or any other reason prohibited by law.

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
51863666
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
N/A