The Accounting Clerk provides oversight for a specified highly complex grants and contracts and compliance with the policies, procedures, and goals of the agency. Ability to prepare research reports and proposals. Knowledge of federal, state and/or community funding sources and mechanisms. Ability to perform complex tasks and to prioritize multiple projects. Ability to communicate effectively, both orally and in writing.
Essential Duties & Responsibilities:
- Responsible for the activities of identified grants both before and after the Federal, State, and local awards process.
- Establishes standards and deadlines for proposals, reviews proposals for completeness, and ensures compliance with organizational standards.
- Responsible for providing financial and administrative advice and support services to other staff, contractors and agency administration in areas such as project development, implementation and monitoring as applied to a wide-variety of projects, Externally Funded Programs (EFPs) and throughout the life cycle of projects/EFPs.
- Supports and ensures the preparation of project documents, reports and project related legal documents and to review financial reports and invoices to determine appropriate use and draw down of funds.
- In the conduct of his/her responsibilities, the Fiscal/Grants Coordinator works cooperatively and collaboratively with staff to ensure that work is carried in accordance with Federal, State and Funder standards, policies and procedures and ensure the effective and efficient stewardship of resources.
- Guides and facilitates staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements.
- Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and
- Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
- Prepares detailed budgets and justifications and prepares materials for financial reports.
- Works cooperatively and collaboratively with Finance Department and project specific staff to develop and monitor spending including salary allocations and purchase commitments.
- Re-budgets as necessary and allowed throughout the grant cycle.
- Participates and/or assists in special projects, and performs associated administrative and fiscal duties, as assigned.
- Works with staff to ensure timely closeout of all projects through the coordination of fiscal and administrative resources throughout the organization.
- Performs miscellaneous job-related duties as assigned.
- Strictly adheres to agency policy/procedures, including confidentiality and client's rights.
- Grant writing
Education and/or Experience:
- Bachelor or Associate Degree with equivalent experience from a two-or four-year college or university
- Experience in grant writing/management preferred
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
- Proficient in using a computer, ability to use Word & Excel software programs. Communication skills and grant writing
- Learning Index
- Employees who assimilate information within expected norms and can appreciate more complex information processing.
- Verbal Skill
- Employees who communicate within normal expectations and are also comfortable communicating the more complex aspects of their routine functions.
- Verbal Reasoning
- Employees who interpret routine communications effectively with an ability to analyze more complex verbal information.
- Numerical Ability
- Employees who perform complex calculations on a regular basis and who are comfortable communicating complex data to others.
- Numeric Reasoning
- Employees who can efficiently base their decisions on numerical data and who can communicate this data in easily understood formats.
- Employees who are motivated by competition, yet also possess less entrepreneurial interests.
- Employees who are motivated by administrative duties, making budgets and processing numerical information, yet also possess other interests.
- Employees who are motivated by scientific and computer-related endeavors, yet also possess less technical interests.
- Energy Level
- Employees who respond well to demands on their time and generally work at a brisk pace.
- Employees who take on leadership roles comfortably, but are still capable of following when necessary.
- Employees who are somewhat reserved, but capable of presenting ideas and viewpoints to others with some motivation derived by working with others.
- Employees who respond well to a structured environment and are willing to accept the leadership of others.
- Employees who demonstrate a positive attitude, yet are not required to resist the expression of frustration in order to achieve success in their work.
- Employees who are capable of making timely responses but are quite comfortable using a methodical approach to make decisions.
- Employees who tend to respond appropriately to the needs of others but are not required to maintain an expression of accommodation in their routine duties.
- Employees who are moderately independent yet can accept necessary supervision and structure.
- Objective Judgment
- Employees who utilize data in order to make deliberate decisions based on the logical application of objectivity and practicality.
To Apply: Submit resume to Tessa.Laing@jfs.ohio.gov