Live Chat

Executive Assistant- Supplier Relations Job in Tiffin, Ohio US

Executive Assistant- Supplier Relations

Concordance Healthcare Solutions, LLC - Tiffin, OH

Posted: 3/10/2021 - Expires: 6/8/2021

Job ID: 225106180


Job Description

                            Executive Assistant- Supplier Relations



                                                Tiffin, OH


                            Job Id:

                            # of Openings:


AtConcordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives forward. Concordance is committed to our guiding principles of financial stewardship, accountability, forward thinking, aligned relationships and an inclusive culture. This is done through maintaining an unwavering amount of respect and commitment with our employees and customers, being authentic to who we are and operating with the highest levels of integrity. Through our dedicated staff of over 1,200 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.

We have a new and exciting opportunity for an Executive Assistant for our Supplier Relations department in our Tiffin, Ohio facility.The Executive Assistant will be responsible for providing administrative support and coordination to Supplier Relations in a way that results in the effective management of daily tasks as well as project support. The individual will have a proven ability to take direction, as well as independently manage multiple tasks and responsibilities with competing priorities and deadlines; utilize business judgement to screen and prioritize communications and opportunities from external and internal sources; and organize and maintain Supplier Relations processes.

Essential Functions:

Responsibilities include providing administrative support through high levels of communication and effective prioritization.

Works collaboratively with other internal departments to set joint meetings and provide support for joint projects, provide updates to the organization, functional department and streamline communication.

Utilizes business software applications (word processing, presentation, and spreadsheet) and technology skills to prepare/generate reports, correspondences, presentations, and meeting minutes. Uses exceptionally strong writing skills and grammar to draft) and proofread/edit corporate communications/updates.

Meeting planning and coordination, as needed. Responsible for creating agendas and taking minutes during meetings, as required.

Employs problem solving skills for resolving routine problems as they arise or by recommending how problems can be resolved. Must also utilize strong organizational skills in order to prioritize daily work and will coordinate all activities in order to meet deadlines. Exhibits a positive attitude while navigating through situations that arise.

Responsible for on onboarding Suppliers, creating Sales Tracing Reports, and coordination of manual incentive paths. Ensures data integrity, accuracy and ongoing maintenance of supplier information in system, including set-up of new suppliers, contact information change, freight additions/changes, etc.

Manages and communicates to other functional area on price changes, backorders, discontinuations, supply challenges, recalls, new product announcements, vendor slides and promotions/spiffs. Responds to and troubleshoots inquiries from internal departments and follows through to ensure resolutions.

Responsible for running queries within system and distributing reports for historical backorders and discontinued items.

Maintain supplier contract database; track and report contract expiration dates; maintain "potential" supplier database.

Responsible for coordinating in-service trainings, internal communication to all departments on terms and conditions, updates on new and existing suppliers, acts as communication conduit for suppliers and attend supplier business reviews, as needed.

Facilitate training programs when applicable, including initial training of new account managers.

Travel required, up to 10%.

Other duties as assigned.

What You will Need to be Successful:

Bachelor's degree is preferred; or equivalent combination of education and experience.

Minimum 2 years' experience in administratively supporting leadership and/or department

Strongly proficient in Microsoft Office Suite - especially in Excel, Word, PowerPoint, Teams.

Exhibits professional behavior, functioning with tact and diplomacy, confidentiality and presenting an overall positive attitude.

Excellent interpersonal skills. Ability to work with people of varying levels throughout the organization and externally.

Previous experience with managing multiple projects and tasks to successful completion

Must enjoy challenges, "putting out fires," and bringing order to chaos

Ability to prioritize work and handle multiple challenges and deadlines at once

Ideal candidate will have demonstrated decision making and problem solving skills

Planning, scheduling, and researching must be strengths

Pro-active and intuitive by anticipating what needs done

Ability to maintain calm in a fast paced environment

Must be able to successfully pass a pre-employment drug screening and background check.

Work Location:

Tiffin, Ohio. This role has the potential to work remotely.

We offer great benefits and competitive pay!

Health, Life, Dental, Vision Insurance

Paid Vacation and Personal time, Paid Holiday

401K Retirement Plan - Company match

Company paid Short Term & Long Term Disability

Profit Sharing Program

Concordance Healthcare Solutions is proud to provide Equal Employment Opportunities to all individuals for employment and prohibits any kind of discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with the Americans with Disabilities Act, our organization is committed to providing reasonable accommodation to qualified applicants and employees as requested. If reasonable accommodation is necessary for the interview process, please contact

Position will remain open until filled. Interested applicants should apply on-line at.

                                Apply for this Position


Concordance Healthcare Solutions, LLC hires and promotes people on the basis of their actual and potential abilities.  We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, national origin, age, marital status, disability, genetic information status as a covered veteran or any other covered individual in accordance with applicable federal, state and local laws.  Concordance Healthcare Solutions, LLC is a drug-free workplace and conducts post-offer, pre-employment background screenings including employment, criminal history and drug testing.

Identified Skills

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
Education Level:
No school grade completed
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
Licenses / Certifications:
Display Recommended WorkKeys®Recommended WorkKeys®: