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Administrative Staff II Job in Cincinnati, Ohio US

Administrative Staff II

Terracon Consultants, Inc. - Cincinnati, OH

Posted: 4/15/2021 - Expires: 7/14/2021

Job ID: 226303687

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Job Description

See Terracon's Safety Response to Covid-19 below

Job Description
Performs administrative and general office duties of a responsible and confidential nature.  Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets.  Screens telephone calls and visitors.  Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.  Routes or answers routine inquiries.  Maintains files, department office supplies and mail.  Prepares special reports.  Gathers and summarizes data.  May serve as a liaison between office and corporate functions.  May be assigned to various functional areas of the company.

Essential Roles and Responsibilities:
Under minimal supervision, provides moderate to complex administrative support for an office, a department and/or group of professionals.
Independently researches and obtains information for complex reports and special assignments including analyzing data and report preparation.
Analyzes complex problems, compiles and analyzes data and prepares reports.
Composes, prepares, edits and proofreads letters, reports and other correspondence.
Answers telephones, screens calls and forwards messages.
Prepare invoices and make collection calls
Assist portfolio managers in preparing progress billing recommendations for corporate
Prepare basic proposals
Make FOIA requests for Property Condition Assessments
Assemble Statement of Qualification packages
Other tasks as assigned
May handle calendaring, travel arrangements and coordination of day-to-day activities.
Coordinates the collection and submittal of department or office time sheets.
May be responsible for preparing invoices and billing clients.
Follow safety rules, guidelines and standards for all projects.  Participate in pre-task planning.  Report any safety issues or concerns to management.
Be responsible for maintaining quality standards on all projects.

Requirements:
High school diploma or equivalent.
Minimum 3 years' relevant experience.
Valid driver's license with acceptable violation history.

Terracon's Safety Response to COVID-19
Committed to Our Employee Safety!

Terracon is passionate about your safety before, during, and after the COVID-19 pandemic. As Terracon continues to move forward and grow through this time, we are continuing to take every precaution to ensure the safety of our employee-owners.  If you are as committed to your success as we are committed to your safety, then Terracon is the company for you!

Our goal has not changed. For Terracon, our guiding principle has been and will continue to be the safety of our employee-owners. It's that simple. We want our employees to be able to work safely in every situation and go home safely each night. As we continue our vision of being "Best at People," here are some of the things Terracon is doing to safeguard every employee-owner:

On-going communication with ALL employee-owners on a dedicated COVID Response page, and a portal for their families to have access to resources as well
Requiring specific COVID-19 Pre-Task Safety Planning Protocols for all tasks and projects
Empowering employees to speak up and say "no" to working in unsafe conditions
Providing an additional 40 hours of sick leave to anyone impacted by COVID-19, including those impacted by daycare and school closures
Offering voluntary reduced work schedule for anyone needing extra time to care for others
Load leveling work assignments across regions to maintain high productivity and chargeability
Ensuring proper PPE and sanitation on all project sites by providing field employee-owners with mobile hand washing stations and supplies, masks, and sanitizing kits
Utilizing technology for more remote work opportunities and innovation using everything from video conferencing to drones
Following all CDC guidelines including social distancing on job sites, in offices, and in our labs
Implementing a stand-by leave program to ensure our employees continue service and health insurance benefits during regional work shortages

If your passion lies in working with a company that truly cares for your safety, and if you're interested in belonging to a 100% employee-owned organization that will help you grow and quickly progress in your career, consider Terracon and apply today!

About Terracon
Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 5,000 employees in more than 150 offices with services available in all 50 states. Terracon's growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Identified Skills


Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
53520950
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
N/A