Live Chat

Senior Grant Administrator, College of Engineering & Applied Science Job in Cincinnati, Ohio US

Senior Grant Administrator, College of Engineering & Applied Science

University of Cincinnati - Cincinnati, OH

Posted: 5/18/2021 - Expires: 8/16/2021

Job ID: 227394820


Job Description

Senior Grant Administrator, College of Engineering & Applied Science

Date: May 17, 2021

Cincinnati, OH, US

  University of Cincinnati

Current UC employees must apply internally via SuccessFactors >

Founded in 1819, the University of Cincinnati embarks upon its third century - building on the past and defining the future by leading urban, public universities into a new era of innovation and impact through its strategic direction, . Underscoring the power of creativity, ingenuity, invention and inclusion, what's Next will accelerate our unrivaled momentum, evidenced by eight straight years of record enrollment and rankings that include placement among America's top 100 public universities by U.S. News & World Report. Home to a diverse student body of nearly 47,000 and more than 4,200 distinguished faculty, the university combines its Research 1 (Very High Research Activity) Carnegie Classification with a physical setting that The New York Times recently acclaimed as "the most ambitious campus design program in the country.

Job Overview

The College of Engineering & Applied Science is searching for a Senior Grant Administrator position to handle post-award grant administration duties within multiple departments within the college. Currently, the position will work with grants in both the Department of Aerospace Engineering & Engineering Mechanics and the Department of Chemical & Environmental Engineering. The person in this position will have a knowledge base of both sponsor specific guidelines as well as grant financial policies and procedures.The position is expected to be able to work independently on complex and strategic assignments in the day-to-day administration of specialized activities related to grant administration and reports to management, provide recommendation and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies.

Major duties will include administrative, fiscal, grant, and general duties such as:

Grant award setup in UC grant and accounting systems (i.e. Kuali, UC Flex)
Tracking and monitoring of grants utilizing UC Flex, Excel and other systems (i.e. Catalyst)
Involved in HR and Payroll processes related to grants - i.e. hiring of students, processing PCRs (personnel change requests), Extra Compensation payments to faculty
Process and approve cost-transfers
Process purchase orders for subcontracts
Oversee and/or handle the processing for grant related purchase orders, p-card purchases, reimbursements, tuition/scholarships and other financial transactions
Handle grant-closeout process with UC's Sponsored Research Services division
Communicate effectively with faculty and other college/university staff in matters related to post-award grant administration including account balances, university and sponsor guidelines
May serve as proposal reviewer/approver for department(s)
Oversee Labor Verification Statement (LVS) for department(s)
May handle Internally funded research awards
May be involved in training other college grant administrators

Essential Functions

Assist faculty and staff with researching, locating, developing, writing, and administering federal, state, and private grants, contracts, and external funding sources.
Oversee proposal preparation and submission process. Post-award duties include award set up and management for financial and regulatory compliance, meet regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration from start to close out.
Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission and award administration, or more broadly defined encompassing the ability to help grow the research enterprise at UC. Extend mastery of job knowledge to the principles, theories and practices of related specialties and expand knowledge of best practices within the field of grant administration.
Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines.
Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and to resolve complex issues that arise during the duration of a sponsored award.
Assist with dissemination of expertise to train future Grant Administrator 1's and Financial Administrator 1 & 2's in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
Evaluate/enhance current practices and efforts to ensure optimal support of diversity, equity and inclusion efforts.
Oversee leadership of teams and projects that involve extensive cooperation and coordination between multiple departments across the University or with external customers.
Prepare written and/or verbal presentations or proposals on complex issues, university process, sponsor guideline interpretation and other grantsmanship processes and deliver to a broad variety of audiences.
Identify and implement innovative solutions to important and complex strategic and operational issues which may involve unusual circumstances.
Evaluate/enhance current practices and efforts to ensure optimal support of diversity, equity and inclusion efforts.
May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Bachelor's Degree.
Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Three (3) years of grant and finance-related experience.
Knowledge of Uniform Guidance.

Additional Qualifications Considered

Pre- and post-award experience.
Ability to organize and manage multiple tasks
Collaborative yet flexible work ethic.
Strong communication and analytical skills.
Proven experience in participating as a team member in a collaborative environment within a diverse workforce.
Supervision experience.
Project management experience.
Ability to function as either the financial expert in a single highly complex and integrated financial area or as the financial expert in multiple complex financial areas andunderstandproblems from a broad, interactive perspective and must possess substantial knowledge of other specialties and ability to integrate this knowledge.

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.

Application Process

Interested and qualified applicants must apply online and include a cover letter of interest and a current CV/Resume. All certifications and documentation can be uploaded using the Additional Documents section in the application.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).



Nearest Major Market: Cincinnati
Job Segment:
  Chemistry, Engineer, Chemical Research, Equity, Developer, Science, Engineering, Finance, Technology


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
Education Level:
Bachelor's degree
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
Licenses / Certifications:
Display Recommended WorkKeys®Recommended WorkKeys®: