Cincinnati (North) - Hamilton, OH 45013 US (Primary)
0 - 10%
Reports to: Administrative Manager
Primary Purpose: Under general supervision, this position is customer service driven and responsible for smooth communications between the branch office, and customers and suppliers. Responsible for coordination and oversight of all administrative activity related to branch personnel, projects and operations. This position also serves as the liaison between the Branch office and Regional operations.
Professionally administer all incoming calls and ensure that calls are redirected accordingly
Ensure that customer, vendors and employees are handled in a professional and courteous manner
Arrange travel and special events as directed by management
Provide administrative support for the branch office/department to include assistance with bids and proposals, copier projects, mail handling, filing, office supply control and maintain office equipment
Ensure that timesheets, expense reports and personnel related paperwork is entered and/or completed properly and forwarded to the appropriate department
Track equipment usage on a weekly basis to ensure timely and accurate job costing
Prepare ad hoc reports for branch and/regional personnel as needed
Establish and maintain project, equipment/vehicle and administrative files
Coordinate A/R and A/P functions for the branch as needed
Serve as point of contact for new hire processing, medical surveillance and employee training
Performs other duties as assigned or required
High School Diploma or GED
Two (2) years' experience in an office setting
Must be customer service driven and detailed oriented
Able to work flexible hours as necessary
Excellent organizational skills with ability to work with minimal direction, multi-task and meet deadlines
Strong written and verbal communication skills
Strong computer skills, including proficiency with MS Office Suite
Must be able to lift and carry file boxes and other awkward items weighing up to 25 lbs, including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.
Fast paced environment, subject to frequent interruptions.
HEPACO is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
Pay Transparency Policy Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
HEPACO, LLC is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, the presence of a non-job-related medical condition or handicap, or any other legally protected status.