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Administrative Assistant Job in Medina, Ohio US

Administrative Assistant

Pentair Management Company - Medina, OH

Posted: 6/12/2021 - Expires: 9/10/2021

Job ID: 228299981

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Job Description

Job Description:
Administrative Assistant

Summary: The Administrative Assistant will provide clerical and administrative support for the Branch Office

Customer Service (60%)

Serve as the main point of contact for all service inquiries from branch office customers.

Maintain Confidential information of all branch office customers.

Serve as point of contact for technicians to receive schedules and work order information.

Dispatch technicians in accordance with the order/scheduled work orders for the day.

Provide customer status calls, including call received status and ETA.

Complete follow up calls upon completion of work orders

Always maintain professional communication with customers

Data Accuracy (20%)

Complete daily billing for branch office, ensuring all customers are charged in accordance with individual contracts.

Reconcile billing from previous day against AS400 report to verify invoicing of all work.

Manage expense data to ensure accuracy of weekly employee expense reports prior to submission for payment.

Order parts and track shipments.

Maintain organized electronic and/or paper files

Branch Office Support (20%)

Provide administrative/clerical assistance during large and small projects, including maintenance of schedules and project spreadsheets.

Manage all incoming and outgoing mail/shipments.

Keep the office space clean and organized.

Serve as point of contract for corporate office inquiries when necessary.

Maintain office supply stock, order supplies when necessary.

Minimum Education & Experience

High school diploma or equivalent

Other Skills, Knowledge & Experience

Experience with Microsoft Office Suite and G-Suite

Excellent typing skills

Excellent organizational skills

Ability to stay focused in a fast paced, fluid environment.

Excellent written and verbal communication skills.

Physical Demands

Ability to sit for prolonged periods

Ability to work with a computer monitor for prolonged periods.

Ability to lift 50 pounds.

Diversity and Inclusion:
With our expanding global presence, cross-cultural insight and competence are essential for our ongoing success. We believe that a diverse workforce contributes different perspectives and creative ideas that enable us to continue to improve every day. Race, gender, ethnicity, country of origin, age, personal style, sexual orientation, physical ability, religion, life experiences and many more factors contribute to this diversity.

We take ongoing action to improve the diversity of our workforce by:

Ensuring leadership involvement and ownership
Attracting and retaining diverse talent at all levels
Fostering a globally aware, inclusive culture
Ensuring our practices are fair and non-discriminatory

Pentair is an Equal Opportunity Employer. With our expanding global presence, cross-cultural insight and competence are essential for our ongoing success. We believe that a diverse workforce contributes different perspectives and creative ideas that enable us to continue to improve every day. Race, gender, ethnicity, country of origin, age, personal style, sexual orientation, physical ability, religion, life experiences and many more factors contribute to this diversity.

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
No
Education Level:
High school graduate
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
56529406
Salary
N/A
Licenses / Certifications:
N/A
Display Recommended WorkKeys®Recommended WorkKeys®:
N/A