Meeting & Event Specialist
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing approximately 3,500 people across almost 40 countries.
The Meeting & Event Specialist is responsible for the execution and support of successful meetings and events. This position will be responsible for the tasks related to meeting/event planning, such as preparing timelines, managing budgets, completing meeting preparation checklists, overseeing attendee management, keeping internal and external clients on task as well as overseeing onsite event execution and providing post meeting deliverables.
Conduct venue site searches, sourcing, negotiations and provides recommendations with ability to influence decision makers on hotel or meeting venue selection;
Identify budget and contract issues and propose solutions;
Maintain effective and efficient communication;
Create and maintain project timelines, and ensure outside parties are held responsible for meeting deadlines;
Oversee registrations and follow-up with attendees;
Coordinate logistics and event execution with various outside vendors;
Prepare presentation materials, reports, and conduct or designate the responsibility of required quality checks;
Travel onsite to meetings, greeting guests and attending the hospitality desk during meetings, resolving issues related to hotel, flight, and other travel needs; and
May be responsible for other projects and responsibilities as assigned.
Bachelor's degree in Hospitality/Project Management or related field;
1-3 years experience in planning, scheduling, and executing large and small events;
Effective time management skills, with a strong ability to manage multiple projects and timetables; and
Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point).
Ability to travel 30% of the time, sometimes weekends.
When you join Medpace, you become part of a team dedicated to supporting the development of ground-breaking drugs and devices. Our employees provide hope for those living with debilitating diseases. We invite you to be a part of something that is impacting millions of people around the globe while enjoying a competitive total compensation and benefits package and internal growth opportunities.
Medpace historically named a Top Cincinnati Workplace by the Cincinnati Enquirer
Medpace ranks amongst top CROs for site ratings across all 10 important attributes including CRA training, preparation & organization, accessibility of staff, open communication, and ensuring timely drug availability
Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What to Expect Next:
A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an interview.
*WARNING: Please beware of phishing scams that offer opportunities with Medpace in exchange for sending money. These scammers pose as legitimate employees from actual companies. Please be advised that a Medpace employee will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for a role with our company. All of our careers require that you first complete an online application and go through some sort of interview process.
EO/AA Employer M/F/Disability/Vets