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Director of Admissions and Special Programs Job in Cincinnati, Ohio US

Director of Admissions and Special Programs

University of Cincinnati - Cincinnati, OH

Posted: 7/23/2021 - Expires: 10/21/2021

Job ID: 229854035


Job Description

Director of Admissions and Special Programs

Date: Jul 15, 2021

Cincinnati, OH, US

  University of Cincinnati

Current UC employees must apply internally via SuccessFactors >

Founded in 1819, the University of Cincinnati embarks upon its third century - building on the past and defining the future by leading urban, public universities into a new era of innovation and impact through its strategic direction, . Underscoring the power of creativity, ingenuity, invention and inclusion, what's Next will accelerate our unrivaled momentum, evidenced by eight straight years of record enrollment and rankings that include placement among America's top 100 public universities by U.S. News & World Report. Home to a diverse student body of nearly 47,000 and more than 4,200 distinguished faculty, the university combines its Research 1 (Very High Research Activity) Carnegie Classification with a physical setting that The New York Times recently acclaimed as "the most ambitious campus design program in the country.

Job Overview

The College of Medicine, Office of Medical Student Admissions and Special Programs is recruiting a Director of Admissions Operations & Special Programs. This position will support the University's mission and commitment to excellence and diversity in our students, faculty, staff, and all our activities.

Essential Functions

Lead the Administrative Operations of the Office of Admissions & Special Programs as its primary manager of application planning, processing, review, and communication

Manage operations of application development and roll-out, including testing applications and engaging in continuous quality improvement of applications on an annual basis
Oversee the application processing flow including the inputting and communication of Admissions Decisions through theUCCOM application management system (i.e., MedOneStop)
Serve as the Office operational lead and institutional operational expert for MD and BS/MD interview seasons
Monitor admissions yield and assist with the extension of scholarship and alternate list offers
Participate in the delegation and monitoring of review and decision-making of the Admission Committee
Develop and manage budgets for programs; review and approve operating expenditures for the programs

Create, promote, maintain, and evaluate processes and programs to recruit and retain undergraduate students and postbaccalaureate students to increase the College of Medicine's visibility and reputation

Responsible for program planning and development, program evaluation and assessment, and preparation of annual reports
Establish long-range measurable goals and objectives for the programs and initiatives listed above
Review and evaluate effectiveness of programs. Initiate, develop, and revise programs as required


Lead the Connections Dual Admissions Program (DAP), a non-accelerated (four years at UC undergraduate; four years at UCCOM) baccalaureate/medical degree early assurance program.

Lead programming and provide longitudinal advisement to students within the UCCOM pipeline programs in both individual (i.e., meet with each student once per semester) and group (i.e., as the advisor of the student leadership committee) formats.

Act as a primary manager for, and ensure professional development of, staff in the Office of Admissions & Special Programs (e.g., Directors, Program Coordinators, Student Workers).

Supervise the interviewing, selection and training of support staff; delegate responsibilities and evaluate performance of support staff.
Manage personnel to ensure quality of submission processes and communication to applicants within the MD, BS/MD, and other affiliated programs.

Responsible for the selection of program participants including developing admissions processes, reviewing applications, making admissions recommendations and facilitating admissions committees.

Manage the UCCOM Medical College Admissions Test (MCAT) review courses designed to prepare undergraduate pre-medical students to receive competitive scores on the examination.

Assist with the implementation and tracking of pipeline programs designed to increase the number of underrepresented students who apply, enroll, and graduate from medical programs.

Track pre- and post-matriculation data of pipeline programs and MD program application pool.

Conduct presentations and webinars for outreach, recruitment, pipeline programs, and MD interview and retention programs; represent the Office at national meetings, recruitment fairs and events.

Act as delegate and liaison representing the Office to the University community, serve as representative on designated committees and attend developmental workshops and seminars.

Serve as the primary Office liaison for administrative and operational relationships within UCCOM.

Minimum Requirements

Master degree in a related educational program, student affairs administration or other related field with five (5) years of relevant experience; -OR- Bachelor degree with seven (7) years of relevant experience; -OR- Associate degree with nine (9) years of relevant experience.
At least three (3) years student-related administrative experience and supervisory experience is ideal.

Additional Qualifications Considered

Excellent oral and written communication skills, attention to detail, professional judgment, and professionalism befitting an individual working with institutional leaders and executive stakeholders.
Facility with data collection, analysis (and analysis programs), and presentation is preferred.
Demonstrated initiative and ability to multi-task and independently track and carry concurrent projects through to long-term conclusion.
Excellent time management abilities, including ability to prioritize duties depending on timeline/item importance.
Understanding of and willingness to participate in Continuous Quality Improvement (CQI) including ability to receive and integrate constructive feedback.
Proficient in Microsoft Office and Adobe Acrobat applications. Ability to learn other data reporting programs (e.g., Crystal Reports, MedOneStop queries) is required.
Ability to work occasional early mornings, evenings, and weekends is required.
Experience in medical student education and/or recruitment is desirable.
The ideal candidate will have excellent management, professional, and communication skills

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).



Nearest Major Market: Cincinnati
Job Segment:
  Medical, Manager, Developer, Application Developer, Healthcare, Management, Technology, Research


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.

Job Summary

Employment Type:
Full Time Employee
Job type:
Federal Contractor
Skill Based Partner:
Education Level:
Associate's degree
Work Days:
Mon, Tue, Wed, Thu, Fri
Job Reference Code
Licenses / Certifications:
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