Job Description
Company: CITY OF ASHTABULA
Position: FULL TIME FINANCE CLERK GRADE 3
Location: Ashtabula, OH
The City of Ashtabula is seeking applications for the position of full time Finance Clerk 3 in the Ashtabula City Finance Department.
Minimum Requirements:
• High School diploma or equivalent
• 2 years post-secondary education or related work experience of three (3) years in a municipal finance office; an equivalent balance of education and experience
• Ability to operate a computer including use of email, copier, fax machine, adding machine, phone system including use of voicemail, and other standard office equipment
General Statement of Duties:
Assists with the day-to-day operation of the finance department; carries out responsibilities in some or all of the following functional areas: Sewer Billing, Accounts payable/receivable, Banking, Cash Handling, Customer Service, Data & File Management, Income Tax, Payroll and Purchasing.
Major Areas of Responsibility:Not Exhaustive
• Billing
• Cash Handling
• Data Entry & Retrieval
• Department Support
• Document Maintenance
• Payroll
• Purchasing
Primary Objectives:
• Finance and accounting support for the department of the Auditor
• Maintain confidentiality standards
• Implement best practices in the functional areas of public finance
• Enhance internal controls, separation of duties, productivity, quality, and customer service standards
• Timely completion of departmental duties
Examples of Duties and Responsibilities
Billing
• Process bills
• Sewer billing point of contact
• Maintain database
Cash Handling
• Cash collections
• Review and verify other department deposits
Data Entry and Retrieval
• Utilize department software in support of sewer billing, payroll, accounts payable/receivable and income tax information
• Print, review and distribute department reports
• Bookkeeping
Customer Service /Department Support
• Answer phones and customer window
• Accept payments
• Maintain department supplies & inventory – From requisition through request for vendor payment
• General correspondence
• Provide department support for payroll, accounts payable and income tax
Payroll:
• Under the direction of the HR/PR Administrator
• Payroll support duties as directed
Purchasing:
• Create requisitions for the department
• Maintain Purchase order files
Required Knowledge, Skills, and Abilities
The individual should be self-motivated, discerning and adaptable with the ability to access need and execute plans without an excessive amount of supervision.
Job Requirements
These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Experience in a municipal finance environment
• Experience with accounting software and Microsoft Office products
• Sewer billing, income tax or payroll experience is preferred
• Knowledge of government funds and purchasing methods
• Excellent written and verbal communication skills
Physical Demands
While performing the responsibilities of the job, the employee is required to talk and listen. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The vision abilities required by this job include close vision.
Work Environment
General office environment: work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard o ice equipment available.
Personnel within the Auditor’s offices have access to confidential and sensitive documents and are expected to maintain the highest confidentiality standards.
Conclusion This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
To Apply:
Qualified individuals may apply for the position of Full Time Finance Clerk at Ohio Means Jobs located at 2924 Donahoe Drive, Ashtabula, OH 44004, until filled. All applicants must pass a pre-employment drug screen, and background check. A copy of the job description and requirements are available upon request of application.
