Job Classification: Split Position – Administrative Assistant

Job Title: Administrative Assistant, Ashtabula County Land Bank – 30 h/ k Deputy Treasurer -10hr/wk

Department: Treasurer’s Office

Immediate Supervisor: Executive Director, Land Bank - Chief Deputy Treasurer

Pay Grade/Pay Rate: Pay Grade: 7 Pay Rate $19.42 Per Hour

Employment Status: Full-time

JOB RESPONSIBILITIES:

Serves as staff assistant to the Ashtabula County Land Reutilization Corporation, answers telephone, directs calls, takes messages, manages calendar, schedules meetings; provides assistance to the general public by answering

telephones/walk-ins; Responds to emails, prepares and proofreads correspondence and reports as instructed; sorts records and forms in alphabetical, numerical, and chronological order; files indexes, retrieves and reproduces forms and other documents; transfers information from one form or document to another; maintain Land Bank office files; processes and distributes mail, faxes etc.

Assists in maintaining County Land bank grant records; monitors and records receipt and expenditure of grant funds; prepares and submits performance reports to granting agencies; performs necessary grant close•out procedures; maintains financial records in Quick Books; Responds to voicemails and emails, prepares deed requests for property transfer.

Prepares various documents related to the Land bank (e.g., preparation of deeds); transfers and records deeds; retains, updates, and electronically files office records; prepares agenda and takes minutes at monthly board meetings.

Cashiering and acting as backup cashier when necessary. Check scanning and daily posting. Treasurer's Office mail processing.

MINIMUM QUALIFICATIONS:

Completion of secondary education or equivalent (high school diploma or GED) with coursework in office practice and procedures and word processing; five (5) or more years of training and/or experience in an administrative or clerical support position; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. An individual who poses a direct threat to the health and safety of himself/herself or others in the workplace will be deemed not qualified for this position. *Notary Preferred*

Please email your resume to treasurer@ashtabulacounty.us

ASHTABULA COUNTY TREASURER’S OFFICE 25 WEST JEFFERSON STREET

JEFFERSON, OHIO 44047

*NO PHONE CALLS PLEASE*

EQUAL OPPORTUNITY EMPLOYER

Ashtabula County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law.

Reasonable accommodations are available for qualified individuals with disabilities in accordance with applicable law.

Ashtabula County is a Drug-Free Workplace.

www.ashtabulacountytreasurer.org