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Legal Secretaries and Administrative Assistants

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

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    Work Activities

    Work Activities

    • Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
    • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
    • Receive and place telephone calls.
    • Schedule and make appointments.
    • Organize and maintain law libraries, documents, and case files.
    • Make photocopies of correspondence, documents, and other printed matter.
    • Assist attorneys in collecting information such as employment, medical, and other records.
    • Prepare and distribute invoices to bill clients or pay account expenses.
    • Draft and type office memos.
    • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
    • Submit articles and information from searches to attorneys for review and approval for use.
    • Make travel arrangements for attorneys.
    • Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
    • Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.


    • Reading Comprehension

      Understanding written sentences and paragraphs in work-related documents.

    • Writing

      Communicating effectively in writing as appropriate for the needs of the audience.

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.


    Applied Math
    Workplace Documents
    Graphic Literacy


    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Written Comprehension

      The ability to read and understand information and ideas presented in writing.

    • Near Vision

      The ability to see details at close range (within a few feet of the observer).


    • Administrative

      Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

    • Law and Government

      Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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    Ohio Employment Trends

    • Currently Employed 4,870
    • Yearly Projected Openings 330

    Typical Education


    Conventional: People interested in this work like activities that include data, detail, and regular routines.They do well at jobs that need:
    • Attention to Detail
    • Integrity
    • Dependability
    • Cooperation
    • Independence
    • Self Control


    • Microfiche or microfilm viewer components or accessories
    • Laser fax machine
    • Digital voice recorders
    • Digital duplicators
    • Digital cameras


    • Word processing software
    • Information retrieval or search software
    • Document management software
    • Data base user interface and query software
    • Accounting software


    • Apprenticeships are available for this occupation. These programs can help you get hands-on experience and build your skills.

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