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Court, Municipal, and License Clerks

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Perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus. May prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.

Related: Billing & Posting Clerks  Human Resources Assistants  Insurance Claims & Policy Processing Clerks  Medical Secretaries & Administrative Assistants  Switchboard Operators, Including Answering Service   

Industries: Government 

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    Work Activities

    Work Activities

    • Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
    • Verify the authenticity of documents, such as foreign identification or immigration documents.
    • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
    • Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
    • Issue public notification of all official activities or meetings.
    • Record and maintain all vital and fiscal records and accounts.
    • Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
    • Prepare meeting agendas or packets of related information.
    • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
    • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
    • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
    • Code information on license applications for entry into computers.
    • Record case dispositions, court orders, or arrangements made for payment of court fees.
    • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
    • Perform record checks on past or current licensees, as required by investigations.
    • Prepare documents recording the outcomes of court proceedings.
    • Examine legal documents submitted to courts for adherence to laws or court procedures.
    • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
    • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
    • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
    • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
    • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
    • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
    • Train other workers or coordinate their work, as necessary.
    • Instruct parties about timing of court appearances.
    • Research information in the municipal archives upon request of public officials or private citizens.
    • Perform contract administration duties, assisting with bid openings or the awarding of contracts.

    Skills

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Speaking

      Talking to others to convey information effectively.

    • Reading Comprehension

      Understanding written sentences and paragraphs in work-related documents.

    WorkKeys®

    Applied Math
    4
    Workplace Documents
    4
    Graphic Literacy
    4

    Abilities

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    • Written Comprehension

      The ability to read and understand information and ideas presented in writing.

    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    Knowledge

    • Administrative

      Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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    Ohio Employment Trends

    • Currently Employed 9,480
    • Yearly Projected Openings 890

    Typical Education

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines.They do well at jobs that need:
    • Attention to Detail
    • Dependability
    • Integrity
    • Cooperation
    • Self Control
    • Stress Tolerance

    Tools

    • Scanners
    • Electronic voting or vote-counting equipment
    • Cash or ticket boxes
    • Binocular vision test sets
    • Automatic postal or mailing machine

    Technology

    • Spreadsheet software
    • Office suite software
    • Information retrieval or search software
    • Electronic mail software
    • Data base user interface and query software

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