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Bookkeeping, Accounting, and Auditing Clerks

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Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

    Work Activities
    • Perform personal bookkeeping services.
    • Operate computers programmed with accounting software to record, store, and analyze information.
    • Prepare and process payroll information.
    • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
    • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
    • Comply with federal, state, and company policies, procedures, and regulations.
    • Compute deductions for income and social security taxes.
    • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
    • Receive, record, and bank cash, checks, and vouchers.
    • Calculate and prepare checks for utilities, taxes, and other payments.
    • Monitor status of loans and accounts to ensure that payments are up to date.
    • Reconcile records of bank transactions.
    • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
    • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
    • Code documents according to company procedures.
    • Reconcile or note and report discrepancies found in records.
    • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
    • Compare computer printouts to manually maintained journals to determine if they match.
    • Transfer details from separate journals to general ledgers or data processing sheets.
    • Access computerized financial information to answer general questions as well as those related to specific accounts.
    • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
    • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
    • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
    • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
    • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
    • Match order forms with invoices, and record the necessary information.
    • Prepare purchase orders and expense reports.
    • Prepare trial balances of books.
    • Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
    • Maintain inventory records.
    Skills
    • Mathematics

      Using mathematics to solve problems.

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Critical Thinking

      Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

    WorkKeys®
    Applied Math
    4
    Workplace Documents
    5
    Graphic Literacy
    4
    Abilities
    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Mathematical Reasoning

      The ability to choose the right mathematical methods or formulas to solve a problem.

    • Near Vision

      The ability to see details at close range (within a few feet of the observer).

    Knowledge
    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • Mathematics

      Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

    Career Video
    Additional videos and more information available on CareerOneStop
    Pay
    • Ohio Annual Salary $39,000/yr
    • Typical Salary
    • Ohio Hourly Wage $18.75/hr
    • Typical Hourly Wage
    Ohio Employment Trends
    • Currently Employed 66,290
    • Yearly Projected Openings 6,930
    Typical Education
    Personality
    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Dependability
    • Attention to Detail
    • Integrity
    • Cooperation
    • Adaptability/Flexibility
    • Initiative
    Tools
    • Scanners
    • Receipts or receipt books
    • Notebook computers
    • Ledger paper
    • Desktop computers
    Technology
    • Financial analysis software
    • Enterprise resource planning ERP software
    • Data base user interface and query software
    • Compliance software
    • Accounting software
    Tags
    • InDemand occupations are considered a priority by the state of Ohio.
    • Bright Outlook occupations will grow rapidly in the next few years, have a large number of openings, or are new and emerging careers.
    • Apprenticeships are available for this occupation. These programs can help you get hands-on experience and build your skills.