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File Clerks

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

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    Work Activities

    Work Activities

    • Scan or read incoming materials to determine how and where they should be classified or filed.
    • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
    • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
    • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
    • Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
    • Answer questions about records or files.
    • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
    • Add new material to file records or create new records as necessary.
    • Gather materials to be filed from departments or employees.
    • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
    • Track materials removed from files to ensure that borrowed files are returned.
    • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
    • Operate mechanized files that rotate to bring needed records to a particular location.
    • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
    • Assign and record or stamp identification numbers or codes to index materials for filing.
    • Modify or improve filing systems or implement new filing systems.
    • Design forms related to filing systems.

    Skills

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Critical Thinking

      Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

    WorkKeys®

    Applied Math
    0
    Workplace Documents
    3
    Graphic Literacy
    4

    Abilities

    • Information Ordering

      The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

    • Category Flexibility

      The ability to generate or use different sets of rules for combining or grouping things in different ways.

    • Near Vision

      The ability to see details at close range (within a few feet of the observer).

    Knowledge

    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

    • Computers and Electronics

      Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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    Pay

    • Ohio Annual Salary 36550/yr
    • Typical Salary
    • Ohio Hourly Wage 17.57/hr
    • Typical Hourly Wage

    Ohio Employment Trends

    • Currently Employed 3,790
    • Yearly Projected Openings 370

    Typical Education

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Attention to Detail
    • Dependability
    • Cooperation
    • Integrity
    • Independence
    • Adaptability/Flexibility

    Tools

    • Microfiche or microfilm viewers
    • Laser fax machine
    • Ladders
    • Inkjet printers
    • Filing cabinets or accesories

    Technology

    • Medical software
    • Filesystem software
    • Electronic mail software
    • Data base user interface and query software
    • Accounting software

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    Workforce Supply Tool

    Workforce Supply Tool

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